Senior Proposals Coordinator - John Wood Group

Wood has an exciting opportunity within the strategy and development function for a Senior Proposal Coordinator in Abu Dhabi office.

Successful candidate will be responsible for coordinating highquality responses to customer inquiries including initial pursuits of opportunities requests for information solicitation of interests prequalifications and requests for proposals.

The individual in this role has responsibility and accountability for the proposal process for their igned proposals and the quality of those proposals. Proposals will be managed and executed in compliance with mandatory procedures and standards set by the company and respective Business Unit and in line with proposal best practices.

Key accountabilities and responsibilities

Success criteria includes

• Increased win rates within the respective businesses
• Ensure the business is properly supported
• Ensure quality of proposals presentations and other customer responses

Summary of responsibilities include

• Foster the sell of Wood Solutions Encourage and support cross selling of services for Wood across all markets
• Works across a range of stakeholders and subject matter experts to compile and submit responses to customer requests such as proposals request for information expression of interest and prequalification questionnaires.
• In absence of or support to Proposal Manager or Proposal Lead maintain list of all active proposals prequalifications and other customer responses with status and submission dates for igned business
• Take endtoend ownership and command of proposal development and related support processes on all igned written proposals oral presentations Best and Final Offers Evaluation Notices Final Proposal Revisions
• Support compliance of Strategy & Developmentowned Tender Governance Policy gates during pursuit and proposal development
• Ensure incorporation of proposal best practices into all customer responses for respective business
• Support preproposal positioning where needed as well as proposal development strategies and implementation. This includes development of capture plan and proposal planning doent development facilitation of strategy sessions to develop the win strategy and theme/value proposition for proposals
• Oversee the production of igned proposals and other customer responses (including prequalification expressions of interest presentations etc) and ensure that the proposal is compliant and delivered on time. This key role collaborates with capture management SMEs and proposal staff to write edit review and produce winning proposals.
• Ensure customers requirements are fully met. This involves conducting searches for appropriate materials and writing and editing project summaries resumes of project personnel and other supporting sections of the proposal as necessary. Leverages existing archived proposal information.
• ess the Request for Proposal and customer requirements/evaluation criteria
• Develop and implement the proposal management plan (responsibility/compliance matrix)
• Develop and implement the proposal schedule
• Schedule and attend proposal meetings with management / estimators / project teams including taking meeting notes and actions where required
• Lead proposal kickoff and review meetings
• Oversee and/or expedite the following proposal processes: information gathering and compilation data entry formatting editing reviews reproduction and delivery
• Where appropriate ist/expedite business development managers in the management review of contract tax and insurance requirements
• Expedite proposal stakeholders to obtain outstanding proposal deliverables per the proposal schedule and in order to make the proposal deadline
• Ensure consistency and branding compliance for all customer responses
• Prepare postbid submissions organize the response to requests for clarification
• Manage the development of customer presentations (preproposal or postproposal)
• Oversee/participate in color/management team reviews
• Remain current on all solicitation modifications/Q&A and communicates them to the team; Revises schedule outline and proposal management plan (responsibility/compliance matrix) as necessary throughout proposal life cycle.
• Review/yze proposal sections for consistency and clarity compliance with solicitation requirements and alignment with proposed solutions and themes and writes/rewrites proposal sections as necessary to deliver highquality winning proposals.
• Finalize proposals and other customer responses for submission to customer. As directed submit the response to customer as instructed in their instructions (email hard copy customer electronic procurement site
• Support with proposal close out activities filing archiving or reporting
• ist in organizing general proposal files resources and boilerplate for quick efficient and accurate retrieval of information for proposal purposes. Develop and/or compile sales marketing and technical information for proposal use.
• Where required within the business manage proposal budgets and monitor proposal spend (in support of or in absence of Proposal Manager and/or Proposal Lead)
• Per the discretion of the business this role may have the responsibility to enter all customer responses into CRM for tracking
• ist in the maintenance of CRM opportunities during the proposal stage. This includes updating Pursuit Status Revenue Workhours Worksplit Lead Review date Approval to Prepare date and Approval to Submit date. Some businesses may require this role to be more involved in the overall CRM reporting for the respective business.
• Comply with Wood Code of Business Conduct Anti Bribery and undertakings and the Wood mandatory and fundamental procedures
• ist in the orientation and training of other proposal participants including ; istants process and technical coordinators and business development managers (as needed if the respective business does not have igned Proposal Manager or Proposal Lead).
• Support marketing activities (if required by the needs of the respective business)

Qualifications

• Bachelors Degree from an accredited university required in Business Marketing Communications Journalism or related majors preferred; or equivalent in years business experience
• 5 years in business environment required

Knowledge ss and experience

• Proposals experience
• Industry experience related to the supporting business
• Strong communication (written and verbal) interpersonal and presentation ss
• Strong organisational coordination problem solving and multitasking ss
• Strong proofreading editing and business software ss (style format grammar)
• Experience in marketing techniques (layout graphics value proposition)
• Able to work with a wide range of professionals including finance engineering project management People & Organization and HSE/QA.
• Working knowledge of Microsoft Word Excel PowerPoint Adobe Acrobat and SharePoint.

Personal attributes

• Consistent personal ethic: integrity dependability initiative and quality in line with our Corporate Vision and Values
• Even tempered in fastpaced highpressure environment
• Strategic creative thinker with ability to think outside the box
• Proven team player friendly flexible caring
• Strong communication (written and verbal) interpersonal and presentation ss
• Ability to work with individuals of all levels of management and expediting them when deliverables are due or overdue for the proposal
• This position requires a high level of individual initiative and the ability to prioritise multiple conflicting tasks while applying a mandatory defined process with little or direct supervision