Document Controller
Posted on :
28-08-2024
Employer Active
The job posting is outdated and position may be filled
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
The role involves working on projects associated with Stormwater & Drainage Flood Alleviation Wastewater Networks and Water distribution networks Pumping Station and Recycling Plant. This will involve undertaking investigations planning designing tendering contract administration and construction supervising & monitoring. This role will be based in Abu Dhabi.
Key accountabilities for this position include but are not limited to:
Administrative correspondence and filing:
- Registering all incoming and outgoing correspondences MoMs Drawings & technical submittals.
- Maintaining a register of all incoming and outgoing mail stamping and recording of mail before circulating for distribution to the concerned staff.
- Responsible for Control/Tracking/Issue of complete project documentation such as incoming and outgoing correspondence site instructions change orders NFC RFI CVI RFM Letters staff daily reports submittals and other forms of pertinent documents from the client and subcontractors (including Atkins internal documents).
- Responsible for receiving logging and distributing all technical documents assisting in the coordination and monitoring of administrative activities to facilitate and expedite the workflow.
- Maintaining and archiving all files.
- Coordination between other Consultants & Contractors for facilitating document workflow and ensuring document status is closed.
- Electronic transmission of documents
- Data input to database related to document receiving & tracking document.
- Assist Site office administration.
- Coordinate with the respective resident engineers secretaries and other staff to ensure the correctness of the records.
- Regular periodic backup (electronic copy) of project documents
- Provides office employees with administrative support including typing filing answering telephones taking messages maintaining appointment calendar and other general office duties.
- Provides office employees with administrative support including typing filing answering telephones taking messages maintaining appointment calendar and other general office duties.
- Assist with the preparation of technical specifications tendering and contract administration.
- Ensures that each project or project phase is properly invoiced and managed in a timely manner.
- Collaboration and working as part of a team
Work in conjunction with all employees. - Liaison with teams working remotely from other parts of the world to facilitate the completion of tasks and projects.
- Good communicator
- Follow safe work practices and adhere to company guidelines and policies for planning and executing work safely.
- Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality
- Systems and Project Quality Procedures.
- Other duties as requested from time to time by the Resident Engineer.
Qualifications:
- Five (5) years experience in document management systems in an engineering or architectural firm.
- Graduate of Business or Secretarial Course.
Experience in Infra and Water Recycle project is an advantage. - Strong communication and organizational skills.
Good English oral and writing skills. - Analytical problemsolving and organizational ability.
- Proven knowledge of document management including all necessary software (MS Office)
Remote Work :
No
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobs.ae is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
