Coordinator

Job Specific Accountabilities

• Receive approved Purchase Orders acts according to payment terms. Maintain Purchase Order Files. Receive correspondences related to Purchase Orders and act accordingly.
• Review the preparation of Letters of Credit, amends Purchase Orders, amends Letter of Credits, and issue duty exemption letters & shipping guarantees.
• Verify proper shipping documents, packing lists, invoices and customs documents are acquired to expedite delivery. Coordinate the Customs Duty Deposit and Refund claims with Customs Department.
• Monitor and follow-up for delivery of material with suppliers / manufacturers. Follow up advance payments and bank guarantee as per purchase orders.
• Clear and forward of materials from Airport/Seaport to company locations.
• Arrange transportation and forwarding services for all purchase orders.
• Issue release orders and purchase orders to appointed forwarder for their logistic services as per contract terms and conditions.
• Interact with buyers, end users and vendors for technical clarifications.
• Interact with forwarders and vendors for material shipments makes necessary changes in mode of shipments according to the weight & volume of the shipments.
• Control the logistics supporting company plans, programs, and contractors equipment comply with UAE/Company HSE policies and directives.
• Issue instructions to sub-contractors.
• Check Hazardous goods/ items are handled in accordance with agreed procedures.
• Coordinate material movements with all the concerned parties to ensure timely receipt.
• Record all transfers of Goods/Items in the system as they occur.
• Report all Damage/shortages immediately in accordance with agreed procedure.
• Verify best practice is applied to all movement operations.
• Arrange transportation for equipment and personnel.
• Monitor and track movement of company personnel and equipment to and from the field.
  
  

Minimum Qualification

Bachelor Degree in Business Administration or Engineering

Minimum Experience, Knowledge & Skills

6 years of experience, including at least