Receptionist-UAE Real Estate Asset Management

Job Requisition ID: 161779

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

The overall purpose of this role is to efficiently handle Administrative activities within the Mall Operations Team and also to provide Arabic Support in a professional manner so as to achieve the overall business objectives.

What you will do:

• Provide high-level coordination with other departments, assist in meeting preparations, and manage diaries, including daily coordination for relevant information.
• Organize travel arrangements and events for the Mall Management team, and assist in employee engagement tasks when necessary.
• Support in writing letters in Arabic, translating documents and reports, and coordinating meetings with authorities to ensure smooth communication during major events.
• Serve as the Ariba Administrator, raise PR/SRFs/LPOs, coordinate with CP/Finance, and maintain the LPO tracker for timely closure of LPOs.
• Back up the Line Manager and Support Team, manage incoming and outgoing mail/documents, and provide reception support as needed.
• Assist in organizing events for the Mall Management team to strengthen office culture and act as a liaison with authorities during major events.
  

Required Skills to be Successful:

Skills:

• Strong writing skills
• Proven administrative, organizational and interpersonal skills
• A team player with strong communication skills
  

Behavioral Competencies:

Friendly, flexible, supportive approach and open to work attitude

Experience:

• 1 to 2 years in administrative roles
  

What Equips you for the role:

Education:

• Business administration or equivalent