Reception Administrator

Responsibilities

• Manage the front desk and handle incoming calls, emails, and inquiries, directing them to the appropriate contacts within the organization.
• Oversee office supplies inventory, ordering replenishments as necessary to ensure smooth daily operations.
• Maintain accurate records of employee attendance, leave requests, and other relevant personnel information.
• Utilize CRM (Customer Relationship Management) software proficiently to manage client interactions, track communications, and maintain property listings.
• Collaborate with various departments to ensure streamlined communication and efficient workflow.
• Play a role in updating and managing property listings, ensuring they are well updated and appealing to potential clients.
• Assist in preparing reports, presentations, and other documents to support the organization's activities.
• Provide administrative support as needed to the management team.
  

Qualifications & Skills

• A minimum of 2 to 3 years of experience in a receptionist or office management role, within the real estate sector in Dubai.
• Strong organizational skills with the ability to multitask and manage time effectively.
• Proficiency in using CRM systems to manage client interactions and property listings.
• Knowledge of office management practices, protocols, and tools.
• Excellent communication skills, both verbal and written, with a professional and welcoming demeanor.
  

Familiarity with maintaining employee records and attendance data.

• Sound understanding of property listings, real estate operations, and market trends.
  

Proficiency in using standard office software, including Microsoft Office Suite.