Executive Assistant

What you'll do

You’ll love what you do and take pride in delighting our guests:

• Your role will involve the preparation of online responses for our esteemed guests, to ensure our guests receive nothing but the best experience.
• You’ll also be responsible for coordinating and scheduling meetings, appointments, and events for the General Manager; and reschedule or cancel appointments as necessary, prioritizing urgent matters.
• Act as the primary point of contact between the General Manager and senior executives
• Prepare and circulate communications, reports, and presentations on behalf of the General Manager
• Organize and coordinate executive meetings, including preparing agendas and taking meeting minutes.
• Plan and book travel arrangements for the General Manager, including flights, accommodation and transportation and prepare detailed itineraries and travel documents as needed.
• Handle confidential information with discretion
• Assist in the planning and execution of special projects and initiatives
• Collaborate with various departments to gather information and support project objectives
• Our values of, Passion, Personality, Respect, Working Together and Creativity guide us each and every day. As a Personal Assistant you’ll have the opportunity to bring these to life and continue to create our legacy.
  

The items shared are the essence of a day in the life of a Executive Assistant but we’ll make sure you are provided with specifics on how we care for our hotel.

What you'll bring

• You’ll bring your unique personality and passion to the role and the team.
• You have a talent for interacting with people at all levels in a positive and professional way
• Proven experience as a executive assistant or similar role
• Excellent organizational and time management skills
• Outstanding verbal and written communication skills
• Ability to multitask and prioritize daily workload
• Strong problem- solving skills and resourcefulness
• High level of professionalism and self-motivation
• Proficiency in MS Office and familiarity with office gadgets and applications ( e.g. e-calendars etc.)
• Communication is what keeps our departments running perfectly. You have great communication skills with a strong customer service ethic.E
• English is the primary language used in our hotel. You can comfortably communicate in this language. Any additional languages are welcomed, however not mandatory.