Receptionist
Posted on :
30-07-2024
Employer Active
1 Vacancy
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Job Description
- Receive and direct incoming calls to appropriate personnel and voicemail.
- Respond promptly with accurate and thorough information according to the specific requests from employees, and visitors.
- Greet and announce clients, applicants and visitors.
- Follow security procedures for recording guests, suppliers and other visitors.
- Arrange escorts as needed.
- Issue visitor passes and validates parking.
- Assist with scheduling and preparing meeting and conference rooms.
- Coordinate setup of conference/meetings rooms and associated equipment with Office Attendant and IT.
- Coordinate catering for meeting and events. May negotiate pricing and menus. Secure approvals for catering expenses and review invoices to arrange billing to appropriate department or business unit.
- Perform general clerical duties associated with distributing office faxes, packages and mail as required.
- Use tracking systems to record inbound and outbound courier, freight and mail.
- Meter mail.
- Arrange messenger service as needed.
- Follow location security procedures for screening inbound deliveries.
- Coordinate orders for office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
- Maintain neat appearance of reception area, conference rooms, café and other common areas in coordination with Office Attendant.
- Request building and housekeeping services as needed.
- Periodically inspect common area equipment to ensure good operating condition. Arrange equipment service as needed.
- Maintain records and logs of service requests and track their status.
- Maintain a file of services including transportation sources, accommodations, and referral contacts.
Employment Type
Full Time
Department / Functional Area
Key Skills
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