Facilities Supervisor

ITP Media Group (ITP) is one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. The company delivers quality up to date content to its readers, viewers, delegates and guests through digital, print, events, awards, video content, social media platforms and social media influencers. These brands include major international and regional names such as Time Out, Arabian Business, Harper s Bazaar, GQ, Construction Week, Esquire and Cond Nast Traveller.

Requirements

Objectives

• To support the efficient running of the facilities department within the company.
  
• To continually maintain and develop the standards of the company and ensure the building and all contents are kept in excellent condition.
  
• To exceed customer service expectations of staff, visitors, clients and customers.
  
• To protect and promote the reputation of the company by ensuring high standards are maintained.
  

Job Description

• Supervision and development of all facility related teams including security, repairs, housekeeping and catering.
  
• Conduct regular building inspections to ensure health and safety compliance and an excellent standard of cleanliness and hygiene.
  
• Arrange necessary repairs timeously when required.
  
• Ensuring Tecom and Civil Defence standards are met and maintained.
  
• Maintaining the security of the building and handling any emergency alarms as required.
  
• Ensuring staff are kept informed of the emergency evacuation and health and safety procedures.
  
• Building and maintaining relationships with facilities management, landlord security, Civil Defence and other authorities as necessary.
  
• Plan and prepare employee work schedules, setting priorities, and directing the work of subordinate employees.
  
• Monitor personnel requirements to maintain adequate staffing. This includes approving requests for vacation and leave requests, planning for emergencies and special events, assigning and transferring personnel to cover absences and vacations.
  
• Coordinate activities with other departments to ensure that services are provided in an efficient and timely manner.
  
• Instruct staff in work policies and procedures, and the use and maintenance of equipment.
  
• Identify staff development and training needs and ensure that training is obtained, including adequate first aid and fire warden allocation.
  
• Oversee the procurement of office facility supplies whilst ensuring best value.
  
• Maintain and build on relationships with suppliers.
  
• Maintain records, prepare reports, and compose correspondence relative to the work.
  
• Develop and maintain office inventories including stock and office furniture/fixings etc.
  
• Coordinate activities with other departments to ensure that services are provided in an efficient and timely manner.
  
• Supplier liaison, inspection and evaluation of refurbishment projects.
  
• Maintains building maintenance schedules for such trade activities as carpentry, electrical, masonry, painting, and plumbing.
  

Job Requirements:

• 1-2 years experience in a facilities-based role.
  
• Supervisory experience and strong leadership skills.
  
• Excellent verbal and written communication skills.
  
• Professional presentation, attention to detail, and the ability to work with minimum or no supervision.
  
• Computer Literacy.
  

Benefits

Benefits being an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities.

We believe in recognizing the passionate efforts of our team members. Our employees are rewarded by competitive remuneration, attractive bonus structure, medical insurance and a generous leave entitlement scheme that sees annual holiday entitlement grow as tenure with the company increases.

Objectives To support the efficient running of the facilities department within the company. To continually maintain and develop the standards of the company and ensure the building and all contents are kept in excellent condition. To exceed customer service expectations of staff, visitors, clients and customers. To protect and promote the reputation of the company by ensuring high standards are maintained. Job Description Supervision and development of all facility related teams including security, repairs, housekeeping and catering. Conduct regular building inspections to ensure health and safety compliance and an excellent standard of cleanliness and hygiene. Arrange necessary repairs timeously when required. Ensuring Tecom and Civil Defence standards are met and maintained. Maintaining the security of the building and handling any emergency alarms as required. Ensuring staff are kept informed of the emergency evacuation and health and safety procedures. Building and maintaining relationships with facilities management, landlord security, Civil Defence and other authorities as necessary. Plan and prepare employee work schedules, setting priorities, and directing the work of subordinate employees. Monitor personnel requirements to maintain adequate staffing. This includes approving requests for vacation and leave requests, planning for emergencies and special events, assigning and transferring personnel to cover absences and vacations. Coordinate activities with other departments to ensure that services are provided in an efficient and timely manner. Instruct staff in work policies and procedures, and the use and maintenance of equipment. Identify staff development and training needs and ensure that training is obtained, including adequate first aid and fire warden allocation. Oversee the procurement of office facility supplies whilst ensuring best value. Maintain and build on relationships with suppliers. Maintain records, prepare reports, and compose correspondence relative to the work. Develop and maintain office inventories including stock and office furniture/fixings etc. Coordinate activities with other departments to ensure that services are provided in an efficient and timely manner. Supplier liaison, inspection and evaluation of refurbishment projects. Maintains building maintenance schedules for such trade activities as carpentry, electrical, masonry, painting, and plumbing. Job Requirements: 1-2 years experience in a facilities-based role. Supervisory experience and strong leadership skills. Excellent verbal and written communication skills. Professional presentation, attention to detail, and the ability to work with minimum or no supervision. Computer Literacy.