Receiving Clerk

- Receive and verify goods on behalf of the Hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.

- Inspect the physical condition and count or measures the quality and weight of all items or supplies at the time they are received and before they are placed in storage.

- Ensure all deliveries are received at the designated receiving area only.

- Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.

- Ensure that all rejected goods are properly documented and accounted for by issuing Goods Return Notes (GRN) to suppliers.

- Deliver goods received to the location that is specified on the Purchase Order.

- Ensure that all the goods received are posted daily in FMC.

- Ensure all the general invoices (other than Food & Beverage) carry the signature of the department head, before posting in to FMC.

- Complete a daily non-food receiving log and submit a daily report with relevant documents (Invoice, LPO and Goods Received Note) to Accounts Payable.

- Complete a daily food and beverage receiving long and submit a daily report with relevant documents to the Accounts Payable, and send a copy of the receiving log to the Executive Chef and Cost Controller.

- Notify the non and partial receipt of the goods and inform the Purchasing Manager for further action.

- Maintain an up-to-date file of the receiving copy of all approved Purchase Orders. All Purchase Orders may clearly stat the status of deliver (i.e; open or partial)

- Ensure that the receiving area is clean and accessible.

- Maintain HACCP standards at all levels - from product sourcing to storage, etc.

- To perform any other duties that may be assigned from time to time by the Management.

PERSONAL ATTRIBUTES

- Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.

- Must be willing to accept assignments on as need basis, in order to promote teamwork.

- Self-motivated with strong organizational and communication skills.

- Able to multi-task and prioritize in a fast-paced environment.