UAE National Graduate Program Facilities Administrator

About the Business

The Work Dynamics Accounts team in the UAE is a robust group of professionals who are responsible for managing and optimizing the organizations financial resources. Ideal for fresh graduates with degrees in Business Administration HR Marketing and Admin related roles this team fosters a learning environment where new recruits can apply theoretical knowledge to practical tasks. The team emphasizes mentorship and provides new team members opportunities to gain insights into UAEs regulatory and business environment. Graduates can expect to contribute to and learn about various aspects of the business such as financial planning budget management marketing strategies HR policies administrative tasks and compliance with UAE commercial laws thereby equipping them with a rich multi-dimensional experience in the business world.

Job Summary/Goals

The Facilities Administrator reports to Facilities Coordinator /Facilities Manager and is responsible for providing support to ensure facilities services are provided in an effective and efficient manner. Must also always demonstrate a high level of security awareness and have knowledge of emergency evacuation procedures and Health & Safety.

Essential Duties
and Responsibilities

• Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
• Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
• Monitoring stock levels of Stationery and Consumables used by Employees and placing orders with suppliers.
• Managing internal moves within the building with the Facilities Manager.
• Working with Facilities Manager and Moves and Changes team to maintain floor plans.
• Assisting in setting up in house and external events as and when required.
• Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.
• Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.
• Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.
• Upkeep and review of Manuals Handbooks Guidance notes etc.
• Cover Receptionist Role & Responsibilities when required
• Understand primary responsibilities of Meeting and Evens and support M&E Specialist when required
• Manage day to day mail room operation deliveries enquiries etc.
• Be aware of basic procedures courier suppliers and all external key contacts.
• Manage mail related supplies stock and place order when needed.
• Other tasks and duties as required.

Skills/Competencies

• Pro-active and hands on happy to support other Team members
• Knowledge of Facilities Management processes preferable
• IT Skills Outlook Excel Word.
• Professional friendly and welcoming attitude
• Good attention to detail
• Ability to show initiative
• Excellent communication skills
• Organisational skills and the ability to prioritise a busy workload
• Customer service background essential

Qualifications

• Degree would be beneficial
• Technical facilities background preferred ( Facilities Management Human Resource Management Business Administration or Marketing)