Site Admin Assistant

• Maintain and update site personnel records attendance timesheets and leave records.
• Prepare daily weekly and monthly administrative reports.
• Coordinate mobilization and demobilization of employees to and from project sites.
• Manage site correspondence emails letters and document filing systems.
• Assist in processing gate passes work permits and site access documentation.
• Maintain records of manpower deployment and accommodation arrangements.
• Coordinate transportation and logistics requirements for site personnel.
• Monitor office supplies stationery and site administrative inventory.
• Support onboarding and induction activities for new employees.
• Liaise with HR Payroll Procurement and Finance departments regarding site requirements.
• Maintain records of company assets assigned to site personnel.
• Assist project management in preparing client-required documentation.
• Ensure compliance with company policies client requirements and HSE procedures.
• Organize meetings prepare minutes of meetings and follow up on action items.
• Handle telephone calls visitor coordination and general office administration duties.

Qualifications :

• Diploma or Bachelors Degree in Business Administration Commerce or related field.
• Minimum 25 years of administrative experience preferably in Oil & Gas EPC Construction or Industrial projects.
• Familiarity with site administration procedures and manpower management.
• Good knowledge of MS Office (Word Excel PowerPoint Outlook).
• Experience in handling timesheets employee records and document control activities.
• Knowledge of UAE labor and site documentation requirements is an advantage.

Additional Information :

• Strong coordination and communication skills.
• Excellent report preparation and documentation abilities.
• Proficiency in Microsoft Office (Excel Word PowerPoint).
• Working knowledge of project management tools such as Primavera P6 or MS Project.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and organizational skills.

Remote Work :

No

Employment Type :

Contract