Sales Administrator

About Us:

TownX Real Estate Development LLC is a premier property developer in Dubai specializing in crafting luxurious residential buildings. We are dedicated to delivering exceptional living experiences through innovative design top-tier construction and cutting-edge real estate solutions.

Role Summary

We are seeking a highly organized detail-oriented Sales Administrator with strong experience in real estate sales support and financial coordination. The ideal candidate will be responsible for managing sales documentation coordinating with clients and internal teams ensuring accurate financial processing and supporting end-to-end sales operations in compliance with UAE market standards.

Sales & Client Coordination

Serve as a primary point of contact for clients regarding sales documentation payment schedules and contract-related queries.

Prepare review and process Sales & Purchase Agreements (SPA) reservation forms and other real estate documents.

Assist the sales team by coordinating client appointments follow-ups and maintaining clear communication channels.

Ensure smooth handover processes and coordinate with clients for required documentation.

Administrative & Documentation Management

• Maintain update and organize all sales-related files records and databases.
  
• Ensure all documents comply with company policies RERA rules and UAE real estate regulations.
  
• Prepare regular reports including sales status pipeline updates outstanding payments and progress summaries.
  
• Manage internal approvals signatures and distribution of official documents.
  

Financial Coordination & Accounting Support

• Process client payments prepare receipts and maintain accurate financial records related to sales transactions.
  
• Track and monitor payment schedules outstanding balances and due amounts ensuring timely follow-up and collection.
  
• Coordinate with banks on mortgage approvals NOCs and other financing requirements.
  
• Support the finance team in reconciliations report preparation and compliance with UAE accounting standards.
  

Cross-Department Collaboration

• Liaise with finance marketing operations and property management teams to ensure seamless sales operations.
  
• Support senior management with data compilation analysis and administrative tasks related to sales performance.
  
• Assist in preparing reports for management meetings.
  

Qualifications & Requirements

• Bachelors degree in Business Administration Finance Accounting Real Estate or related field.
  
• Minimum of 24 years of experience in real estate sales administration or real estate accounting.
  
• Strong knowledge of UAE real estate market RERA procedures and documentation standards.
  
• High proficiency in MS Office (Excel Word PowerPoint) and CRM systems.
  
• Strong communication and interpersonal skills with a professional and client-focused attitude.
  
• Excellent organizational skills and attention to detail.
  
• Ability to work under pressure prioritize tasks and meet deadlines.