National Professional Officer (Administration)

Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency.

GENERAL INFORMATION

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.

CONDITIONS OF SERVICE

A competitive compensation and benefits package is offered. For information on UN salaries allowances and benefits click on the following link: encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:
elements of family-friendly policies
flexible working arrangements
standards of conduct

FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.

FAO is committed to achieving workforce diversity in terms of gender nationality background and culture
Qualified female applicants qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO including sexual exploitation and abuse sexual harassment abuse of authority and discrimination.
All selected candidateswill undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient inclusive resilient and sustainable agrifood systems for better productionbetter nutritionabetter environmentanda better life leaving no one behind.

Organizational Setting
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
FAOs Subregional Office for the Gulf Cooperation Council States and Yemen (SNG) is responsible for developing promoting overseeing and implementing agreed strategies for addressing subregional food agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAOs Regional Office for Near East and North Africa (RNE).
The position is located in SNG in Abu Dhabi United Arab Emirates.

Reporting Lines
The National Professional Officer (Administration) reports to the Subregional Coordinator (SRC) for the Gulf Cooperation Council (GCC) States and Yemen.

Technical Focus
Programme administration and financial management including accounting and personnel administration.

Key Results
Effective and efficient provision of administrative support to the programme and project activities of the Subregional Office.

Key Functions
Plans organizes and coordinates the offices administrative services.
Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
Plans and implements procedures norms and systems in compliance with existing policies for a full range of administration-related processes including personnel.
Manages and supervises the administrative team.
Reviews and analyses data from a wide variety of sources including FAOs corporate systems and database.
Prepares reports financial and budgetary estimates for projects; plans and organizes the application control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation audits and other requests.
Reviews accounts processes payments in accordance with established rules and liaises with local banks and financial institutions.
Oversees the financial and administrative correspondence and filing system of the office.
Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes projects and the office are properly requested and obtained.
Ensures the compliance with the Organizations security guidelines (Minimum Operational Security Standards - MOSS).

Specific Functions
Promotes the image of FAO through advocacy of the SNGs s mandate programmes national priorities and activities.
Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions increase efficiency and integrate sustainability.
Collaborates in the coordination of procurement business processes in accordance with FAO rules regulations policies and strategies and Standard Operating Procedures (SOPs).
Participate in the Operational Management Team (OMT) to ensure alignment of UN common operations with the overall United Nations Country Team (UNCT) strategic framework and the UAE Business Operations Strategy (BOS).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
National of the country of assignment.
Advanced university degree (Masters degree or equivalent) in a field related to business or public administration.
Three years of relevant experience in office management administration accounting and/or audit budget or finance.
Working knowledge (proficiency - level C) of English and Arabic.

Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
Work experience in more than one location or area of work particularly in field positions is desirable.
Extent and relevance of experience in the field of office management and administration including supervisory experience.
Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
Extent of knowledge of FAOs corporate systems and database or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.