Female Executive Assistant to the CEO

International Community Schools (ICS) is a well-established and growing educational group in Abu Dhabi delivering high-quality British and American curricula across six school branches.

We are seeking a highly professional exceptionally organized proactive and results-driven Executive Assistant to the CEO to provide high-level executive administrative and strategic coordination support to the Chief Executive Officer.

This is a position of significant responsibility and trust requiring an individual with exceptional judgment discretion communication skills and the ability to operate effectively in a fast-paced executive environment.

The successful candidate will serve as a trusted partner to the CEO ensuring seamless executive operations effective communication timely follow-ups and efficient coordination between senior leadership school management and external stakeholders.

Executive Support & Strategic Coordination

• Provide comprehensive executive and administrative support to the CEO ensuring effective management of daily priorities and strategic commitments.
  

• Manage the CEOs calendar appointments meetings travel arrangements and executive correspondence.
  

• Act as a central coordination point between the CEO senior leadership school principals department heads and external stakeholders.
  

• Prioritize competing demands anticipate executive requirements and proactively resolve scheduling and operational challenges.
  

• Support the CEO in monitoring strategic initiatives organizational priorities and key management decisions.
  

Executive Communication & Stakeholder Management

• Draft review and coordinate professional correspondence executive communications presentations and official documents.
  

• Liaise professionally with board members senior executives government authorities business partners and other stakeholders.
  

• Ensure timely communication and information flow between the CEOs office and various departments.
  

• Handle sensitive and confidential matters with the highest level of professionalism integrity and discretion.
  

Meeting Management & Follow-Up

• Organize executive meetings leadership discussions and strategic planning sessions.
  

• Prepare meeting agendas briefing notes presentations reports and supporting documentation.
  

• Record accurate minutes of meetings document key decisions and maintain structured action trackers.
  

• Follow up with relevant departments to ensure the timely execution of CEO directives and management decisions.
  

• Monitor deadlines outstanding actions and critical deliverables escalating delays when necessary.
  

Operational Excellence & Executive Reporting

• Coordinate cross-functional projects and initiatives involving multiple school branches and departments.
  

• Consolidate management reports operational updates and performance information for executive review.
  

• Maintain organized and secure executive records documentation and correspondence.
  

• Identify opportunities to improve executive office efficiency communication processes and administrative workflows.
  

• Assist with special projects confidential assignments and other strategic responsibilities delegated by the CEO.
  

• Bachelors degree in Business Administration Management Communications or a related discipline.
  

• Minimum 58 years of relevant experience preferably including substantial experience as an Executive Assistant to a CEO Managing Director or other C-level executive.
  

• Previous experience supporting senior leadership within the UAE preferably in the education sector or a multi-entity organization is highly desirable.
  

• Proven ability to manage complex executive schedules high-level correspondence and confidential information.
  

• Excellent command of written and spoken English with exceptional business communication and professional drafting skills.
  

• Arabic language proficiency is a strong advantage.
  

• Advanced proficiency in Microsoft Office Google Workspace presentation tools and digital collaboration platforms.
  

• Strong experience in preparing executive reports presentations meeting minutes and action-tracking documentation.
  

• Demonstrated ability to coordinate effectively with senior management and multiple departments.
  

We are looking for more than a traditional administrative assistant. The ideal candidate will be a highly capable executive professional who demonstrates:

• Executive Presence: A polished confident and professional approach when interacting with senior leadership and external stakeholders.
  

• Exceptional Discretion: Absolute integrity and confidentiality when handling sensitive executive and organizational matters.
  

• Proactive Thinking: The ability to anticipate requirements identify potential challenges and take initiative without constant supervision.
  

• Outstanding Organization: Excellent prioritization multitasking and time-management capabilities.
  

• Strong Follow-Through: A results-oriented mindset with the ability to ensure management decisions translate into timely actions.
  

• Effective Communication: Excellent interpersonal skills diplomacy sound judgment and the confidence to communicate with stakeholders at all organizational levels.
  

• Adaptability & Resilience: The ability to remain composed professional and productive under pressure in a dynamic executive environment.