Executive Assistant to CEO

Role Summary
Milele is evolving from a fast-growing trading business into a systems-driven Fortune-500standard organization. The Executive Assistant (EA) to the CEO acts as a strategic force multiplier managing time priorities and communication; ensuring execution on key decisions; and maintaining organizational cadence.

Key Responsibilities

• Time & Prioritization: Manage the CEOs calendar travel and daily agenda; ensure meeting readiness decision briefs and follow-up completion.
• Operating Cadence: Drive WBR/MBR/QBR reviews track strategic initiatives and escalate risks proactively.
• Communications: Draft high-impact communications prepare board/investor materials and manage stakeholder relations with discretion.
• Information Management: Maintain centralized secure document systems and ensure knowledge management standards.
• Travel & Events: Plan complex travel organize leadership offsites and handle high-level logistics.
• Automation & Tools: Leverage Microsoft 365 Power Automate and AI tools for workflow research and reporting efficiency.

Professional Standards

• Responsive precise and discreet; delivers executive-ready zero-error output.
• Calm under pressure; proactive and anticipatory with elite work ethic.
• Exceptional written communication and stakeholder management skills.

Qualifications

• Education: Bachelors degree required; Masters/MBA preferred.
• Experience: 6 years supporting C-suite or founders in fast-paced multi-country setups.
• Technical Skills: Advanced Microsoft 365 Power BI/Excel and workflow automation.
• Communication: Excellent English; high EQ and sound judgment.

Preferred: CAP/PMP certification investor relations or board experience.

Cultural Fit
Thrives under pressure maintains discretion owns outcomes fully and adapts quickly. This is a high-performance high-trust role ideal for professionals seeking to operate at an elite executive level not a routine 9-to-5 position.