Executive Assistant Personal AssistantSecretary Assistant to General Manager (EAPA to GM) Arabs Female only "URGENT HIRING"
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- Company: REAP HR & Recruitment Consultancy
- Job Type: Full-Time
- Experience: 24 Years
- Department: General Managers Office
- Reporting To: General Manager
- Location: Al Ain Abu Dhabi
- Salary: To Be Discussed During Interview
REAP HR & Recruitment Consultancy is seeking a highly organized professional and experienced Secretary to the General Manager (Executive Secretary) for one of our Automotive industry client based in Al Ain.
The successful candidate will provide comprehensive administrative and executive support to the General Manager ensuring the efficient daily operation of the executive office.
The role requires excellent organizational abilities strong Arabic and English communication skills professional correspondence management and the ability to coordinate executive schedules meetings business travel and confidential documentation.
The ideal candidate must demonstrate professionalism discretion attention to detail and the ability to work independently in a demanding executive environment.
A. Executive Calendar & Schedule Management
- Manage the General Managers daily calendar appointments meetings conferences and official visits.
- Coordinate schedules with internal departments senior executives and external stakeholders.
- Prioritize appointments and ensure effective time management.
- Arrange and confirm executive meetings and important engagements.
B. Meetings & Administrative Coordination
- Organize internal and external meetings for the General Manager.
- Prepare meeting agendas documents presentations and meeting rooms.
- Record accurate meeting minutes and maintain action-item records.
- Follow up with departments regarding management decisions and assigned tasks.
- Ensure timely communication and coordination between the General Managers office and other departments.
C. Executive Correspondence & Communication
- Manage incoming and outgoing emails telephone calls messages and official correspondence.
- Draft and proofread professional letters reports and administrative documents in Arabic and English.
- Communicate professionally with senior management employees clients and external stakeholders.
- Handle sensitive communications with discretion and confidentiality.
D. Documentation & Records Management
- Maintain organized physical and electronic filing systems.
- Ensure proper documentation record security and confidentiality.
- Track assignments management instructions and departmental follow-ups.
- Ensure important documents and records are readily accessible when required.
E. Business Travel & Hospitality Coordination
- Arrange domestic and international business travel for the General Manager.
- Coordinate flight bookings hotel reservations visa applications and travel itineraries.
- Welcome executive guests and coordinate official visits.
- Arrange appropriate hospitality and meeting logistics.
- Bachelors Degree in Business Administration Executive Secretarial Studies or a related administrative discipline.
- Minimum 24 years of relevant experience in executive secretarial work or office administration.
- Excellent written and spoken Arabic and English.
- Strong proficiency in Microsoft Office including Word Excel and PowerPoint.
- Excellent business email management and formal correspondence skills.
- Strong ability to prepare official letters reports meeting minutes and administrative documentation.
- Excellent organizational multitasking and time-management skills.
- Ability to manage confidential information professionally.
- Strong communication and interpersonal skills.
- Previous experience directly supporting a General Manager CEO or senior executive.
- Experience coordinating executive meetings and international business travel.
- Experience managing administrative activities within a senior management office.
- High standards of confidentiality integrity and professionalism.
- Professional appearance and excellent workplace etiquette.
- Excellent interpersonal communication and relationship management.
- Strong attention to detail and accuracy.
- Ability to prioritize tasks and manage multiple responsibilities.
- Strong problem-solving and organizational abilities.
- Ability to work independently and take initiative.
- Ability to perform effectively under pressure.
- Professional and diplomatic communication with senior executives and external stakeholders.
Shortlisted candidates may be assessed on:
- Arabic and English communication proficiency.
- Executive calendar and appointment management.
- Microsoft Office skills.
- Drafting professional emails and official correspondence.
- Meeting minutes preparation and administrative follow-up.
- Confidential document handling.
- Business travel coordination.
- Professional communication and executive office etiquette.
- Updated CV highlighting executive secretarial or administrative experience.
- Educational qualifications.
- Arabic and English language proficiency.
- Current location and employment status.
- Current and expected salary.
- Notice period and earliest joining availability.
- Monthly Salary: To be discussed during the interview.
- Additional Benefits: To be confirmed by the employer.
Interested candidates should share their updated CV current location salary expectations and joining availability.
Application Subject: Executive Assistant / PA to General Manager
People Opportunities Growth
Required Skills:
# JOB DESCRIPTION ## Executive Assistant / Personal Assistant to General Manager (EA/PA to GM) **Company:** REAP HR & Recruitment Consultancy **Job Type:** Full-Time **Experience:** 24 Years **Department:** General Managers Office **Reporting To:** General Manager **Location:** To Be Confirmed **Salary:** To Be Discussed During Interview ### Job Summary REAP HR & Recruitment Consultancy is seeking a professional highly organized and proactive **Executive Assistant / Personal Assistant to the General Manager** for one of our clients. The successful candidate will provide comprehensive executive administrative and personal assistance to the General Manager managing daily schedules confidential correspondence meetings travel arrangements and office coordination. The ideal candidate must be fluent in **Arabic and English** possess excellent communication and organizational skills and demonstrate a high level of professionalism confidentiality and attention to detail. ### Key Duties & Responsibilities - Manage the General Managers daily calendar appointments meetings and schedules. - Provide executive and personal administrative assistance to the General Manager. - Handle confidential emails telephone calls correspondence and documentation. - Prepare professional letters reports presentations and meeting agendas in Arabic and English. - Organize executive meetings record minutes and follow up on action items. - Coordinate domestic and international travel including flights hotels and itineraries. - Act as the primary point of contact between the General Manager and internal or external stakeholders. - Coordinate with departments to monitor assigned tasks and management instructions. - Maintain confidential files executive records and administrative documentation. - Organize official visits guest arrangements and executive hospitality. - Prioritize urgent matters and ensure efficient daily operations of the General Managers office. - Handle additional executive and personal administrative assignments as required. ### Requirements & Qualifications - Bachelors Degree in Business Administration Executive Secretarial Studies or a related field. - Minimum 24 years of experience as an Executive Assistant Personal Assistant Executive Secretary or similar position. - Previous experience supporting a CEO General Manager Managing Director or senior executive is preferred. - **Fluent Arabic and English communication skills are mandatory.** - Excellent proficiency in Microsoft Office including Word Excel PowerPoint and Outlook. - Strong experience in calendar management meeting coordination and travel arrangements. - Excellent written communication and professional correspondence skills. - Ability to handle confidential and sensitive information. - Strong organizational multitasking and problem-solving abilities. - Professional appearance excellent interpersonal skills and executive-level etiquette. - Ability to work independently and manage multiple priorities under pressure. ### Salary & Benefits - **Monthly Salary:** To be discussed during the interview. - **Additional Benefits:** To be confirmed by the employer. ### How to Apply Interested candidates should share their updated CV current location salary expectations and joining availability. **WhatsApp:** **Email:** **Website:** **Application Subject:** Executive Assistant / PA to General Manager **REAP HR & Recruitment Consultancy** *People Opportunities Growth*
Required Education:
# JOB DESCRIPTION## Executive Assistant / Personal Assistant to General Manager (EA/PA to GM)**Company:** REAP HR & Recruitment Consultancy **Job Type:** Full-Time **Experience:** 24 Years **Department:** General Managers Office **Reporting To:** General Manager **Location:** To Be Confirmed **Salary:** To Be Discussed During Interview### Job SummaryREAP HR & Recruitment Consultancy is seeking a professional highly organized and proactive **Executive Assistant / Personal A
