Executive Assistant – Corporate Finance

Black Pearl Consult is looking for an experienced Executive Assistant Corporate Finance to provide high-level administrative and operational support to a corporate finance department in Abu Dhabi UAE.

This opportunity is suited to a highly organized detail-oriented professional with substantial administrative experience preferably within the financial services or investment industry. The successful candidate will play an important role in supporting senior stakeholders coordinating executive activities preparing presentations and reports and ensuring the smooth day-to-day functioning of departmental operations.

The ideal candidate will bring exceptional organizational skills strong written and verbal communication abilities and the discretion required to handle confidential business information. They should be comfortable managing competing priorities coordinating meetings and travel arrangements maintaining accurate records and supporting senior professionals in a fast-paced corporate environment.

This role requires a high level of professionalism initiative and attention to detail together with the ability to anticipate administrative needs and deliver reliable support to the wider team.

• Provide comprehensive administrative and operational support to the Corporate Finance Department helping ensure the efficient coordination of daily activities and departmental priorities.
  
• Manage calendars schedule appointments coordinate meetings and organize conference calls to support senior stakeholders and departmental workflows.
  
• Coordinate business travel arrangements including relevant logistics itineraries and scheduling requirements.
  
• Manage departmental correspondence and ensure that communications are handled professionally accurately and in a timely manner.
  
• Support the organization of internal meetings external engagements and special events ensuring all arrangements are completed efficiently.
  

• Assist in preparing Investment Committee (IC) presentations departmental reports and other business documentation required by senior stakeholders.
  
• Organize compile and maintain information required for presentations reports and departmental projects.
  
• Support information-gathering assignments and specialized administrative projects ensuring that relevant information is accurate organized and readily accessible.
  
• Review documents and presentation materials for completeness consistency and attention to detail before circulation.
  

• Maintain accurate departmental records databases and administrative documentation.
  
• Perform specialized record-keeping activities and information-management tasks in accordance with departmental requirements.
  
• Organize and maintain documentation to support efficient information retrieval and administrative continuity.
  
• Ensure that records and databases remain current structured and appropriately managed.
  

• Handle sensitive business information and confidential documentation with the highest levels of discretion and professionalism.
  
• Exercise sound judgment when managing correspondence scheduling meetings and interacting with internal and external stakeholders.
  
• Represent the department professionally in all communications and interactions.
  
• Maintain a positive courteous and service-oriented approach when supporting senior stakeholders and colleagues.
  

• Coordinate administrative activities with relevant internal stakeholders to facilitate the smooth execution of departmental priorities.
  
• Monitor schedules deadlines and administrative requirements to help ensure that activities are completed within expected timeframes.
  
• Provide dependable day-to-day support while managing multiple tasks and responding effectively to changing priorities.
  
• Contribute to an organized professional and efficient working environment within the Corporate Finance Department.
  

To be considered for the Executive Assistant Corporate Finance position in Abu Dhabi candidates should meet the following criteria:

• Education: A bachelors degree or diploma in Business Administration Law or a related discipline.
  

• Professional Experience: At least 10 years of administrative experience preferably within financial services investment management corporate finance or a similar professional environment.
  

• Technical Skills: Proficiency in Microsoft Office applications particularly Excel PowerPoint and Word along with experience using presentation tools and managing databases and records.
  

• Communication Skills: Excellent written and verbal communication skills in English. Arabic language skills would be an advantage.
  

• Organizational Ability: Strong organizational skills exceptional attention to detail and the ability to manage multiple tasks and competing priorities effectively.
  

• Professionalism: A high degree of discretion confidentiality courtesy patience and professionalism when working with senior stakeholders.
  

• Reporting and Documentation: Demonstrated ability to maintain accurate records manage databases compile reports and prepare professional business documentation.
  

• Adaptability: The ability to work effectively in a fast-paced corporate environment while maintaining accuracy and quality under pressure.