Document Controller - Parsons

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to perform a variety of document control functions for a project or department.

What Youll Be Doing:

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats or narrative style word documents.

• May be responsible for verifying data gathered such as matching supplier invoices against file copies.

• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.

• Prepares general correspondence and maintains general files.

• Answers telephone taking and relaying messages. Receives sorts and distributes mail.

• May establish and maintain records of equipment including a log of equipment service dates.

• May obtain basic data for completion of the units overhead budget and prepare associated recurring reports.

• May coordinate physical space requirements for the assigned unit. May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects as directed by immediate supervisor.

• Plans organizes and implements systems for efficient document processing of all communications supplier documents design documents construction documents or other internal or external documents.

• Coordinates the flow of documents between project operations engineering disciplines construction team or other department groups. Incumbent is typically responsible for a small to mediumsized project.

• Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.

• Processes one or more document types through all procedural steps in accordance with welldefined procedures and guidelines. Ensures that preestablished document control requirements (e.g. which document numbering system will be used; how many and which signatures will be required for certain approvals etc.) are satisfactorily met throughout the duration of the project.

• Receives tracks and monitors documents using standard document management programs to register documents maintain databases and produces logs transmittals and other reports as required. Enters data and produces reports using other standard office automation or departmentspecific computer applications. Initiates and replies to routine correspondence related to area of responsibility.

• Supports the receipt tracking and monitoring of documents through the use of standard document management programs to register documents maintain databases and produces logs transmittals and other reports as required.

• Provides assistance to users in capturing and locating electronic information.

• Verifies retention requirements arranges document cataloging packing and longterm storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.

• Serves as liaison between support group home office and field personnel. Interfaces with groups inside and outside the organization.

• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills Youll Bring:

• Diploma in Civil Engineering or Bachelors Degree in relevant field from an accredited university/institution.

• 7 years of relevant work experience in Construction or Engineering companies.

• Knowledgeable of document control work processes and utilization of electronic systems for document management.

• Proficiency in MS Office with expertise in Microsoft Word PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems (EDMS).

• Proficiency in using Aconex is a must.

• Good written and oral communication in English organizational and interpersonal skills as well as a demonstrated ability to interact effectively with project personnel and management.
  
  

What Desired Skills Youll Bring:

• Good general office practice skills are required.

• Basic knowledge and experience in document control from the project initiation to close out phases.