Document Controller - Dubai UAE

DOCUMENT CONTROLLER DUBAI UAE

About us:

Dokainish & Company is a global organization that has been providing world class professional consultancy services since 2011. We have recently launched our MENA operations headquartered Abu Dhabi in the United Arab Emirates. This expansion supports our strategy to serve government and private sector clients in capital projects across construction infrastructure energy and commercial developments.

We are currently seeking a motivated Document Controller to support our MENA business expansion as part of our highperforming diverse and innovative consulting team. This role is based in Dubai UAE.

The Opportunity:

The Document Controller will be responsible for managing organizing and maintaining project documentation in accordance with company standards and client requirements. This individual will play a critical role in ensuring that all project documents are accurately recorded stored and easily accessible to internal teams clients and stakeholders. The Document Controller will be responsible for maintaining document control systems and ensuring compliance with regulatory and projectspecific guidelines.

This is a fulltime position based in Dubai UAE. Candidates must have full professional proficiency of the English language; proficiency in the Arabic language is a plus.

Role Description:

• Establish and maintain document control systems for capital projects across construction infrastructure energy and commercial developments.

• Manage the document lifecycle including receiving logging tracking and distributing project documentation and correspondence.

• Ensure accurate classification indexing and archiving of project documents both electronically and physically in accordance with company standards.

• Implement and maintain document control procedures to ensure compliance with client industry and regulatory requirements.

• Monitor and control document revisions and maintain a record of all document versions ensuring only the latest versions are used.

• Coordinate the flow of documentation between project teams clients contractors and other stakeholders to ensure seamless communication.

• Manage the interface between projectspecific and clientspecific systems.

• Develop and implement document templates workflows and naming conventions to standardize document management processes.

• Ensure timely distribution of documents and correspondence tracking responses and approvals to maintain project timelines.

• Assist project teams by providing training and guidance on document control procedures and systems.

• Conduct regular audits and quality checks to ensure document accuracy and compliance with established protocols.

• Generate and distribute document control reports to project teams and senior management highlighting document status outstanding actions and compliance metrics.

• Support the digitization of project documentation and facilitate the transition to digital platforms for improved efficiency.

• Maintain strict confidentiality and security of sensitive project information.

Role Requirements:

• 5 years of relevant experience as a Document Controller preferably within the commercial retail residential and infrastructure construction sector.

• Bachelors degree or diploma in Business Administration Information Management Certification in Document Control or Information Management (e.g. Certified Document Controller or equivalent)or equivalent proven professional experience.

• Full professional proficiency in English. Proficiency in Arabic is a plus.

• Strong knowledge of document control software and systems and platforms.

• Experience with electronic document management systems (EDMS) and familiarity with digitization initiatives.

• Knowledge of local regulations and best practices related to document control in the UAE.

• Experience with document version control and managing large volumes of project documentation.

• Familiarity with ISO standards related to document control and information management.

• Excellent organizational and time management skills with a high level of attention to detail.

• Ability to work independently and manage multiple priorities in a fastpaced deadlinedriven environment.

• Strong communication and interpersonal skills to effectively collaborate with internal teams and external stakeholders.

• Proficiency in Microsoft Office Suite (Excel Word Outlook and PowerPoint) with strong document formatting skills.

• Experience on similar projects in Dubai or Abu Dhabi is highly desirable.

• Ability to work onsite in Dubai and flexibility to travel to project sites if required.

Note: This role description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities duties skills or qualifications required.

If you believe your skillset drive qualifications and experience is a match we welcome your application and look forward to hearing from you.