Administrative Coordinator with Reception Duties Dubai

Apt Resources is looking for a well-organized professional and detail-oriented Administrative Coordinator to join a company in Dubai. The successful candidate will be primarily responsible for handling day-to-day office administrative tasks maintaining company documents and records and providing general administrative support with light reception duties.

The ideal candidate must have excellent communication and organizational skills a professional appearance and the ability to manage multiple tasks efficiently while ensuring smooth and effective office operations.

Office Administration:

• Handle daily office administrative tasks and general clerical duties.

• Maintain organize and update company files documents and records.

• Prepare letters reports memos and other business correspondence.

• Manage incoming and outgoing emails correspondence and office communications.

• Monitor office supplies and coordinate purchasing when necessary.

• Assist in arranging meetings appointments and company activities.

• Coordinate with internal departments external suppliers and service providers.

• Receive organize and distribute incoming and outgoing documents and deliveries.

• Ensure the smooth and efficient day-to-day operation of the office.

• Provide administrative assistance to management and other departments as required.

Reception Duties:

• Welcome and assist visitors clients and business partners professionally.

• Answer incoming calls respond to general inquiries and direct calls to the appropriate departments.

• Maintain the reception area in a clean organized and presentable condition.

• Assist with scheduling appointments and coordinating visitor arrangements.

• Provide basic front desk support whenever required.

• Bachelors degree or diploma in Business Administration Office Management or a related field is preferred.

• Previous experience in an administrative or office support role.

• Excellent written and verbal communication skills in English.

• Proficient in Microsoft Office applications particularly Word Excel and Outlook.

• Strong organizational multitasking and time-management skills.

• Excellent attention to detail and accuracy in handling documents.

• Professional appearance with good interpersonal and communication skills.

• Ability to work independently and handle multiple administrative tasks efficiently.

• Must be reliable proactive and capable of maintaining confidentiality.

As per the market standards

Required Experience:

IC