Administrative Assistant - Temporary - Yasmina British Academy

The role of the invigilator:
To ensure that examinations are conducted according to the regulations to:
Ensure all candidates have an equal opportunity to demonstrate their abilities.
Ensure the security of the examination materials before during and after the examination.
Prevent possible candidate malpractice.
Prevent possible administrative failures.

General requirements

Experience of invigilation is not required as training in the role and duties of an invigilator will be provided.
Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known understood and will be followed at all times.

An ideal candidate will:

Be reliable flexible and readily available during main examination periods.
Have effective communication skills and good interpersonal skills.
Work well as part of a team.
Be confident and a reassuring presence to candidates in examination rooms.
Be able to give instructions and manage situations involving different groups of people.
Have basic IT skills (familiar with use of email mobile phone messaging etc.
Seek to achieve competence in the role and a rigorous understanding of the JCQ regulations.

Main duties

To conduct examinations in accordance with the Joint Council for Qualifications (JCQ) awarding body and Yasmina British Academy regulations and instructions.
To have a key role in upholding the integrity and security of the external examination/assessment process.

Before examinations

Report to and be briefed by the exams officer prior to each exam session.
Keep confidential exam question papers and materials secure before during and after exams.
Ensure exam rooms are set up according to the requirements.
Admit candidates into exam rooms under formal examination conditions.
Give full attention to conducting the examinations properly.
Identify candidates and seat candidates according to the required arrangements.
Distribute the correct question papers and exam materials to candidates.
Instruct candidates in the conduct of their exams.
Deal with candidate questions.
Start exams.

During examinations

Supervise and observe candidates at all times and be vigilant throughout examinations.
Keep disruption in examination rooms to a minimum.
Deal with emergencies or irregularities effectively.
Record/report any incidents disruption or irregularities.
Complete attendance registers
Deal with candidate questions according to the regulations.

After examinations

Instruct candidates in finishing their examinations and collect examination scripts and materials.
Dismiss candidates from the examination room.
Check candidates names on scripts match the details on the attendance register.
Securely return all examination scripts and materials to the exams officer

Other tasks

Undertake training update and review sessions as required.
Undertake where required and where able other duties requested by the exams officer for example:
oCentre supervision of examination timetable clash candidates between examination sessions
oFacilitating access arrangements for candidates for example as a reader scribe etc. (full training will be provided)
oOther examsrelated administrative tasks including maintaining question paper security by supporting the second pair of eyes check.

APPLICATION
An application with a cover letter and CV including details of two referees should be sent to

THE PROCESS
Closing date for applications: 12:00pm Friday 11th April 2025 but we reserve the right to make an early appointment for experienced and suitably qualified applicants.
This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

#