Admin Officer – Embassy (Spanish English Arabic)
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JOB Title: Admin Officer Embassy (Spanish / English / Arabic)
- Location: Abu Dhabi UAE
- Salary: AED 6000 per month
- Employment Type: Full-Time
- Working Days: Monday to Friday
- Working Hours: 8 Hours Per Day
- Visa Status: Candidates with their own visa preferred
- Joining: Immediate Joiners Preferred
Job Summary
A prestigious Embassy based in Abu Dhabi is seeking a highly professional and experienced Admin Officer to join its administrative team.
The successful candidate will serve as a key liaison between the Embassy and UAE government entities ministries local authorities and external organizations. This position requires exceptional communication skills diplomatic awareness confidentiality and the ability to represent the Embassy professionally in both formal and semi-formal environments.
The ideal candidate will possess strong administrative expertise advanced MS Office 365 skills and the ability to manage sensitive information with discretion and professionalism.
Key Responsibilities
Manage daily administrative operations of the Embassy office.
Liaise and coordinate with UAE government ministries authorities and official institutions on behalf of the Embassy.
Draft review and manage official correspondence letters reports and documentation.
Maintain organized filing systems for both physical and electronic records.
Schedule meetings appointments and official engagements.
Prepare presentations reports and official documents using Microsoft Office 365.
Handle incoming and outgoing communications professionally and efficiently.
Provide administrative and coordination support to senior Embassy personnel.
Maintain confidentiality of Embassy records communications and sensitive information.
Assist with visa applications permits documentation processes and related administrative matters.
Coordinate with external service providers and government departments when required.
Perform additional duties and provide support outside standard working hours when necessary.
Requirements
Experience
Minimum 2 years of administrative experience.
Previous experience within government diplomatic missions embassies corporate organizations or institutional environments is preferred.
Experience dealing with government authorities and official entities is highly desirable.
Language Requirements
Professional proficiency in one or more of the following:
English
Arabic
Spanish
Technical Skills
Advanced proficiency in Microsoft Office 365.
Strong working knowledge of:
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Ability to prepare professional reports correspondence presentations and official documentation.
Competencies
Excellent written and verbal communication skills.
Strong diplomatic understanding and professional etiquette.
Outstanding organizational and time-management skills.
Ability to prioritize multiple tasks effectively.
High level of integrity confidentiality and discretion.
Professional appearance and conduct at all times.
Ability to work independently and within a multicultural environment.
Willingness to work additional hours when operational requirements demand.
Candidate Assessment Questions
Do you currently hold your own UAE visa Please specify visa type and validity.
How many years of administrative experience do you have
Have you worked with government entities ministries embassies or diplomatic missions before
Which languages can you communicate in professionally
English
Arabic
Spanish
Rate your Microsoft Excel proficiency:
Basic
Intermediate
Advanced
Rate your Microsoft Word proficiency:
Basic
Intermediate
Advanced
Have you prepared official correspondence reports and presentations in previous roles
Describe your experience dealing with government authorities or official institutions.
How do you manage confidential information and sensitive documentation
Are you willing to work additional hours when required
What is your current location
What is your current salary
What is your expected salary
How soon can you join
Benefits
Benefits
Salary: AED 6000 per month
Monday to Friday working schedule
Standard 8-hour working day
Professional Embassy working environment
Exposure to diplomatic and governmental operations
Long-term career development opportunities
Required Skills:
- Minimum 2 years of administrative experience government diplomatic corporate or institutional environment preferred - Proficiency in one or more of the following languages: - Spanish (professional level) - English (professional level) - Arabic (professional level) - Excellent MS Office 365 skills Word Excel Outlook PowerPoint (advanced proficiency required not basic) - Strong written and verbal communication skills - High level of diplomatic understanding and professional etiquette - Experience communicating with government bodies authorities or official institutions preferred - Strong organizational and time management skills - Ability to handle confidential information with complete discretion - Professional presentation and conduct at all times - Willingness to work extra hours when the role requires - Available to join immediately
