Procurement Executive - Zahrawi Medical

ACCOUNTABILITIES:

Inventory Assessment :

• Determine if inventory quantities are sufficient for needs ordering more material when necessary in coordination with the Sr. Procurement Coordinator.

Approvals:

• Follow up with the Line Manager on approvals for any orders placed outside the agreement made with the vendor as applicable.

• Responsible for proper and effective business correspondence and communication.

Permits:

• Apply FANR permits online for all upcoming items that will be delivered.

• Obtain all necessary regulatory permits and arranging for inbound shipments to facilitate timely material movements.

Purchase Orders:

• Update the price list based on new buying prices in coordination with the concerned departments to ensure accuracy.

• Prepare various purchasing activity reports for demand planning and identifying progress/status reports on issued POs.

• Coordinate all pre purchase order activities from the time the ORF is needed until PO Issuance.

• Organize purchase orders requisitions and related documentation.

Advance Payments :

• Initiate advance payments with the Finance Department.

Sales Orders:

• Prepare Sales Orders and weekly reports for any upcoming delivery.

• Ensure PO are issued immediately for all nonstock items for created sales orders.

External Coordination:

• Prepare and review vendors order confirmation for accuracy & ensuring PO conditions are met.

• Respond to the vendors about purchase order changes cancellations and delays.

• Coordinate all post purchase order activities until final receipt in the warehouse.

• Investigate discrepancies and other customer satisfaction issues with vendors to assist the sales team in finding solution.

• Follow up on the progress of POs with applicable vendors to obtain confirmation of deliveries.

• Arrange the export of defective items (with the help of the Sales team) and the import of the items once fixed by the vendor.

Minimum Qualification: Bachelors Degree

Years of Experience: 3 4 years

Job Specific Skills: FANR Nuclear Medicine Supply & Demand Planning Regulatory Affairs

Additional Details: Candidates should be based in the UAE and should be willing to move to Company visa.