Office Administrator - UAE National - The First Group

To successful candidates we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales & marketing tools a state of the art showroom featuring Dubais only virtual helicopter tour and endorsements from a number of international sporting celebrities.

Daily Responsibilities of the Office Administrator include but not limited to the following:

• Active member of the Fire Marshall team.
• Active member of the First Aider team.
• Assists in office refurbishments office relocations and seating rearrangements.
• Prepare Purchase Requests Purchase Orders and Payment Vouchers for officerelated suppliers.
• Maintaining all officerelated folders trackers & inventories.
• Assist in handling office maintenance issues (AC related issues equipment for repair).
• Responsible for ordering distributing and arranging the office stationery.
• Responsible for ordering food for the clients daily water supply weekly pantry supplies & cleaning materials and supplies.
• Track and schedule AMCs of officerelated suppliers (Pest Control AC Water filter Air freshener).
• Source suppliers for office requirements (table chairs equipment).
• Monitor the maintenance of the AED machines (battery adult & pediatric pads).
• Assist in replenishing First Aid kit supplies.
• Assist in document destruction.
• Prepare building work permits for contractors and suppliers.
• Assist with incident report documentation.
• Handle migration and retrieval of files from outsourced storage ensuring tracker accuracy.
• Arrange uniforms and name badge for the Drivers Handyman Office Help Pantry Assistant & Doormen.
• Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.
• Reporting concerns/issues related to the common areas such as toilets corridor staircase & parking

• Bachelors degree in business administration or a related field
• Proven experience as an office administrator office assistant or similar role
• Knowledge of office management systems and procedures
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Proactive and independent
• Proficiency in Microsoft Office Suite and other office software
• Fluent in English
• UAE National with Family Book.