Office Coordinator - Edwards Lifesciences

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team youll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events supporting with the onboarding of new team members or ensuring the teams you support have what they need to be successful your work will be highly valued.

How you will make an impact:

Supervise operational and maintenance activities pertaining to office and management telecommunications IT & Reception corporate credit cards parking courier office supplies dosimeters for Dubai and Saudi team event support and EHS efforts to ensure compliance and service quality in multiple geographical locations.

Manage and be the point of contact for the different portals related to the Dubai and Saudi legal entities.

Responsible of invoices management for Middle East Area following the internal processes as per compliance using the Edwards portals.

Ensure the preparation of information documents and logistics for assigned department significant organizational group or executive level management.

Assistance to the company directors with respect to various administrative tasks including:

• Travel arrangements i.e. flight accommodation bookings ground transfers.
• Processing and preparation of travel expenses in the Admin.

Support and coordinate with the BU leaders and the Proffesional Education team travels accommodations and transfers for HCPs at a regional & international level.

Cooperate and support larger corporate events (e.g. conferences teambuildings Iftar Party Diwali Christmas/Year End Celebration etc.)

Provide event management support for HR department (e.g. social team events charity occasions volunteer initiatives)

Liaise via phone and in person establishing and maintaining relationships with external suppliers relevant to events such as hotels restaurants event agencies entertainment providers and other participating parties

What youll need (Required):
High School Diploma or equivalent 6 years experience directly related experience including executive required.

Advanced proficiency in Microsoft Office Suite including Word Excel and PowerPoint

Excellent written and verbal communications skills including negotiating and relationship management skills.

Advanced problemsolving skills

Ability to manage complex travel arrangements in keeping with overall time commitments and in support of optimizing time management.

Completes tasks in resourceful and effective ways.

Ability to manage internal and external confidential information with utmost discretion.

Works autonomously within established procedures and practices

Ability to build and maintain strong relationships across the organization to influence and achieve objectives.

Ability to work in a fast paced dynamic work environment.

Strict attention to detail .

What else we look for (Preferred):
Extensive knowledge and understanding of Edwards policies procedures and administrative requirements.

What is it like to work at Edwards Lifesciences in United Arab Emirates
As a global leader in patientfocused medical innovations we offer rewarding opportunities and exciting challenges in a truly international dynamic and friendly work environment.
We are committed to fostering a diverse and inclusive work environment where all employees can grow personally and professionally . To achieve this we offer on the job development training opportunities and the support and guidance provided by dedicated employee groups ( the Edwards Network of Women Edwards Foundation charity team sustainability activities and others ).
Edwards Lifesciences in United Arab Emirates also offers the following benefits :

Competitive Compensation and Benefits package

Flexible working hours remote working

Risk Insurance

Health Insurance

Employee Stock Purchase Programme

Employee Assistance Programme

Comprehensive Wellness Programme
Benefits are regulated by an internal policy which contains the full details regarding the entitlement and conditions for the benefits . Benefits policy and components may vary by location .This job has been sourced from an external job board.
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