Administrative Assistant

Role Responsibilities

• Serve as the key point of contact for administrative support and activities related to the SCD Mmarketing Team.
• Handle all duties with a high degree of integrity, professionalism, and confidentiality.
• Create agendas and schedule and plan meetings across multiple calendars
• Assemble PowerPoint or other presentation materials and plan / arrange for any meals/refreshments needed.
• Organize travel arrangements, reconcile expense reports, an provide interface for applications for Corporate AE cards as necessary.
• Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
• Open and track all purchase orders and work with vendors to ensure invoices are paid in a timely manner; liaise with finance as needed.
• Manage/Open purchase orders through Pfizer's Ariba system and tracking invoices.
• Manage set-up and logistics for large or off-site meetings.
• Identify, evaluate, and partner with cost-effective vendors in the execution of the activities. 
• Ensure accuracy of work and use judgment to determine work methods in different situations.
• Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
• Suggest and implement process improvements for administrative tasks.
• Prepare team communication material as required.
• Support on-boarding activities and team development and training.
• Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
• Provide administrative support and serve as backup administrative support for other departments, when necessary.
• Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.
• Support activities associated with site / department operational /cultural transformation goals.
  

Basic Qualifications

• High School Diploma or GED.
• 6+ years' experience.
• Demonstrated planning and organizing skills.
• Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.
• Excellent attention to detail and interpersonal skills.
• Excellent judgment as well as the ability to work with confidential documents and information.
• Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, MS Office and other features.
• Prior experience as an Administrative Assistant or providing administrative support to executive leadership in a global organization preferred but not necessary.
• Knowledge of the pharmaceutical industry and healthcare environment preferred but not necessary.
• Exposure to SAP, Ariba, Concur, WorkDay preferred but not necessary.