Accounts Payable

Key Responsibilities:

1. Invoice Processing: Efficiently and accurately process a high volume of invoices for goods and services received by the group of companies.
2. Verification and Approval: Review invoices for accuracy, completeness, and compliance with company policies and procedures. Obtain necessary approvals from appropriate stakeholders.
3. Vendor Management: Maintain positive relationships with vendors, respond to inquiries, and resolve discrepancies in a timely manner.
4. Payment Processing: Prepare and process payment batches, ensuring adherence to payment terms and schedules. Coordinate with treasury or finance team for payment approvals and disbursements.
5. Expense Reconciliation: Reconcile vendor statements and resolve discrepancies to ensure accurate account balances.
6. Data Entry and Documentation: Accurately enter invoice and payment data into the accounting system. Maintain organized electronic and physical records of invoices, payments, and supporting documentation.
7. Compliance and Reporting: Ensure compliance with regulatory requirements and internal controls. Assist with month-end and year-end closing processes, including preparation of accounts payable reports and analysis.
8. Process Improvement: Identify opportunities to streamline accounts payable processes, improve efficiency, and enhance controls. Implement best practices to optimize workflow and minimize errors.
9. Cross-functional Collaboration: Collaborate with internal departments, including purchasing, receiving, and accounting, to resolve issues and improve the procure-to-pay process.
10. Ad Hoc Projects: Support special projects and initiatives as assigned by management, such as system upgrades, process automation, or vendor contract negotiations.

Qualifications:

• Bachelor's degree in accounting, finance, or related field preferred.
• Minimum of 3 years of experience in accounts payable or related finance role.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
• Strong understanding of accounting principles and accounts payable best practices.
• Excellent analytical skills with a keen attention to detail.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced environment.
• Experience working in a multi-entity or multi-company environment is a plus.