Accounts Payable

Responsibilities:
• Coordinate with the relevant stakeholders within the Hotel to ensure that all invoices and purchase orders are collated, entered in the system and filed for processing.
• Verify that invoices are matched against approved purchasing orders and receipt in order to ensure that all payment entries are updated into the accounts payable system.
• Process the approved payments, as per the financial policies, in order to ensure that all payments are made correctly and as per the agreed upon payment schedules.
• Identify and investigate any potential gaps between the supplier invoices and related payments in order to ensure that disputes are avoided and that any discrepancies are resolved in a timely and efficient manner.
• Support the resolution of inbound supplier inquiries and questions in order to ensure that all their concerns are answered in a timely manner and to maintain the Hotel’s reputation as a reliable business partner.
• Liaise with suppliers to understand any potential discrepancies or follow-up on enquiries and document the explanations uncovered in order to make sure that all discrepancy resolution efforts are properly managed.
• Execute the reconciliation of account payables balances and vendor statements in order to ensure that the Hotel’s accounts payable records are maintained up-to-date and are compliant with the corporate financial policies and procedures.
• Provide support during the annual audit process by working with internal and external auditors to answer queries and provide any documents required in a timely manner.
• Complete day-to-day activities by following all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner while delivering a quality service to guests and maintaining standards of excellence.
• Adhere to all relevant Health, Safety and Environment procedures, instructions, and controls so that Company provides world class and luxurious hospitality services to its guests.