Training Coordinator Arabic speakers only

English Below

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First: Tasks related to training process management:

1. Oversee all aspects of training programs ensuring seamless operations from scientific administrative and logistical perspectives. Proactively resolve any issues that may arise during training sessions.
   
2. Liaise and coordinate with various stakeholders involved in the training process including:
   Trainers: Confirm scheduling logistical arrangements and ensure adherence to quality standards. Facilitate financial transactions promptly.
   Venue/Event Managers: Coordinate appointments logistics and payments to ensure a conducive training environment.
   Trainees: Provide clear communication on program details logistics and payment procedures. Administer certificates upon completion.
   Suppliers: Coordinate collaborations manage deliveries and ensure timely payments.
   Partner Companies and Institutions: Coordinate participant details invoicing and payment processes.
   
3. Maintain ongoing communication with trainers and trainees addressing inquiries promptly and ensuring completion of required documentation. Collate feedback for process improvement.
   
4. Manage the uploading and continuous updating of training program data and participant records on the relevant online platforms.
   
5. Document training sessions through photography and videography adhering to privacy regulations.
   
6. Oversee the design and printing of training materials ensuring quality and timely delivery.
   
7. Manage the inventory and transfer of training materials between office and training venues as needed.
   
8. Maintain records of center assets purchases and supplier information for easy reference.
   
9. Coordinate the development and distribution of training manuals and materials.
   
10. Assist the Executive Manager in conceptualising and describing new training programs and in registration processes with relevant entities.
    
11. Support the Executive Manager in tender submissions and business development initiatives.
    

Second: Technical and Informational Tasks:

1. Regularly update the centers website with accurate content and images ensuring a seamless user experience. Liaise with developers to resolve technical issues promptly.
   
2. Publish and update the training schedule on the website.
   
3. Develop and implement digital marketing strategies including paid campaigns on a quarterly and monthly basis.
   
4. Create design and publish advertisements for training programs.
   
5. Maintain an active presence on social media platforms posting relevant content regularly and engaging with followers.
   
6. Capture and utilise photos and videos from training sessions for website and social media content adhering to privacy policies.
   
7. Suggest improvements to website functionality email communications and social media content.
   
8. Monitor website registrations and payments generating reports and resolving issues as needed.
   
9. Upload electronic copies of training certificates to the website.
   
10. Organise and participate in marketing events to promote the centers brand awareness.
    

Requirements

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• Ability to write and speak in Arabic and English.
  
• Bachelor s degree in a relevant field as HR or business administration. Additional certifications in project management would be advantageous.
  
• Previous coordination experience required ideally in training or events.
  
• Excellent written and verbal communication skills are essential.
  
• Strong organizational and time management skills are necessary to manage multiple tasks simultaneously prioritize effectively and meet deadlines.
  
• Keen eye for accuracy in scheduling and documentation.
  
• Ability to anticipate and address potential challenges during training programs as well as to troubleshoot issues as they arise.
  
• The capacity to work collaboratively with internal teams external partners and vendors is crucial.
  
• Proficiency in online platforms and digital tools for data management website updating and social media management.
  
• A strong focus on customer service and participant satisfaction.