Paymaster General Cashier

Paymaster:

- Must have a commitment to follow all local corporate policies and procedures.
- Maintain confidentiality in regards to payroll related information.
- Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
- Follow up with HR in regards to attendance records and insure the absence has been entered correctly into the HR Admin module before the cut-off date each month.
- Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
- Co-ordinate with HR Department on matter concerning employees' basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
- Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
- Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
- Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
- Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the HR document and employee's contract.
- Produce a monthly basic pay reconciliation vs. previous month.
- Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of HR and GM for approval.
- Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM for approval.
- Prepare the monthly Payroll journal entries and submit to Director of Finance
- Distribute pay slips after payroll has been debited from the hotel's bank account.
- Track and maintain vacation outstanding and lieu days outstanding.
- Submit monthly outstanding vacation and lieu days to Human Resource department on monthly basis.
- Maintain the payroll system and make recommendation for improvements.
- Reconcile all payroll related balance sheet.
- Provide any other reports as requested by management.
- Perform any other duties that may be assigned from time to time by management.
- Any other Ad-hoc duties and project work as may be required.

General Cashier

- Must have excellent cash handling skills evidenced by no overages and shortages and work in a safe, prudent, and organized manner.
- Count and verify daily cash receipts that are submitted from individual cashiers.
- Document the reconciliation of all cash receipts to the PMS system and complete the daily cash over and short report.
- Consolidate, prepare and make the daily bank deposits in a timely manner.
- Reconcile daily cash submissions from various departments in the hotel against the bank deposits.
- Report daily all cash discrepancies to the Chief Accountant and/or Director of Finance.
- Ensure that all cash-handling employees have adequate monetary change throughout their work shifts.
- Provide monetary change to employees with hotel floats & Issue due-backs.
- Deposit cheques proceeds on a timely basis.
- Submit foreign currency rate changes to the Night Manager on a daily basis & to ensure that all rates have been updated.
- Reconciliation of house bank balance sheet.
- Disbursement of expense reports cash payments according to policy & collect Internal cash payments from colleagues and submit to AR for postings.