Facilities Management Assistant Manager

Our client is a holding leading investment company in UAE, the company has operated successfully in this highly specialized sector for the last 20 years. The company prides itself on a diverse portfolio across a wide category of sectors including investment & funds, financial services, healthcare, education, infrastructure, retail, real estate, communication, power & energy, and technology.

The company is seeking Facilities Management, Assistant Manager. To be considered for the role you should be,

Job Responsibilities:

• Review, advise, and ensure the implementation and abidance of the appointed contractors to the adopted standard operating and emergency response procedures, contingency plans, reactive and preventive maintenance programmes, and compilation of the respective technical documentation.
  
• Prepare all periodic progress, engineering, and management reports, as required.
  
• Liaise with vendors and contractors, request proposals, and obtain approvals as needed.
  
• Obtain and file all documentation in both original (stored with the Head Office) and electronically.
  
• Supervise the delivery of soft, hard, and additional services, certify the payments against the respective reports, and ensure that agreed KPIs and SLAs are strictly followed by the contractors.
  
• Ensure that a summary log for maintenance requests is maintained by the contractors, merged irrespective of the reporting routes at tenants disposal used (emergency number, emails, mobile).
  
• Ensure that any additional works requested are procured and delivered in a timely and cost-effective manner.
  
• Draft contracts and other legal documents, as required.
  
• Issue and receive payment instruments and draft finance schedules, as required.
  
• Conduct drawings review and ensure that tenants contractors obey the rules of the house .
  
• Collect data, act, and report if any misconduct by tenants employees or visitors will occur.
  
• Suggest initiatives to improve operating practices, such as increasing energy efficiency.
  
• Respond appropriately to emergencies and urgent issues when arise.
  
  

Requirements

• Bachelor s degree in engineering or facilities management, building maintenance, building science, or a related field.
  
• minimum 5 years experience in Facilities Management environment.
  
• Ability to effectively monitor and communicate with members, guests, and staff.
  
• Punctuality, accuracy, and the ability to meet deadlines.
  
• Good oral and written communication skills; strong attention to detail
  
• Ability to multi-task and think critically.
  
• Proficiency with Microsoft Office Suite
  

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