Executive Assistant to CEO

Provide high-impact executive support to the CEO acting as a trusted gatekeeper across priorities time information flow relationships and follow-through.

This is a broad and high-trust role requiring significantly more than diary management and administration. The successful candidate will be expected to understand the context behind the CEOs priorities exercise sound judgment independently resolve matters within their remit and ensure information is organized into clear actions rather than simply passed on.

The role spans both the CEOs business and personal responsibilities with exposure to a wide range of commercial operational and strategic matters. This may include preparing business briefings reviewing correspondence and documents coordinating important meetings tracking executive priorities managing international travel and resolving personal or administrative matters that would otherwise consume CEO time.

Office administration and facilities will remain part of the role.

The position is particularly suited to an intelligent commercially curious and technically capable individual who wants to develop further. As trust and business knowledge grow there will be significant opportunity to take on greater responsibility and exposure across the organization.

Executive Gatekeeping & Priority Management

• Own the CEOs calendar end-to-end managing scheduling time-zone coordination priorities and conflicts.
  

• Act as a confident gatekeeper filtering inbound requests emails messages and meeting requests to protect the CEOs time and attention.
  

• Develop an understanding of which matters genuinely require CEO involvement and which can be resolved delegated or deferred.
  

• Anticipate upcoming requirements and ensure the CEO is prepared well in advance of important meetings decisions travel and commitments.
  

• Exercise absolute discretion and sound judgment when handling confidential business and personal matters.
  

Executive & Business Support

• Build a strong understanding of the Groups businesses clients priorities and key stakeholders.
  

• Research business matters and prepare concise summaries briefings and supporting information.
  

• Review correspondence reports proposals and documents and highlight key points requiring attention.
  

• Draft high-quality emails communications presentations and responses on behalf of the CEO.
  

• Support selected commercial operational and strategic initiatives.
  

• Use technology and AI tools to improve executive productivity and information management.
  

Meetings & Follow-Through

• Prepare agendas pre-reads briefing notes and supporting materials.
  

• Attend selected meetings and maintain clear records of decisions actions owners and deadlines.
  

• Proactively follow up on CEO-level commitments until completion.
  

• Identify blockers early and resolve or escalate them with clear context and proposed solutions.
  

Stakeholder Coordination

• Coordinate effectively between the CEO leadership team clients advisers and key external stakeholders.
  

• Follow up firmly on CEO-driven priorities without bypassing existing management structures.
  

• Communicate confidently and professionally at all levels.
  

• Coordinate board meetings senior client visits events and important engagements.
  

Personal & Executive Support

• Manage selected personal matters that would otherwise consume significant CEO time.
  

• Coordinate appointments travel reservations purchases and other time-sensitive arrangements.
  

• Anticipate personal scheduling and logistical requirements.
  

• Handle personal matters with the same judgment confidentiality and follow-through as business responsibilities.
  

Office Operations & Administration

• Maintain oversight of the smooth functioning of the Dubai office.
  

• Coordinate leases Ejari insurance licenses renewals vendors and facilities requirements.
  

• Ensure key administrative deadlines are tracked and completed.
  

• Resolve routine office issues independently and maintain efficient systems and processes.
  

This role is suited to an experienced Executive Assistant who wants broader exposure and responsibility than a traditional administrative position. You should be:

• Highly organized proactive and capable of working independently.
  

• Commercially aware and intellectually curious.
  

• Comfortable understanding unfamiliar business topics quickly.
  

• Able to distinguish what genuinely requires CEO attention from what can be handled elsewhere.
  

• A natural problem-solver who brings solutions rather than simply reporting issues.
  

• Technically capable and confident using AI and modern productivity tools.
  

• Comfortable dealing with both senior business matters and practical personal requirements.
  

• Confident enough to say no or not now while maintaining strong relationships.
  

• Ambitious and interested in developing your responsibilities as the business grows.
  

• High Agency: Takes ownership and moves matters forward.
  

• Sound Judgements: Knows when to act delegate or escalate.
  

• Commercial Awareness: Understands priorities in the context of business impact.
  

• Proactive: Anticipates requirements rather than waiting for instructions.
  

• Solution-Driven: Brings proposed solutions alongside problems.
  

• Firm & Diplomatic: Protects CEO priorities without creating unnecessary friction.
  

• Tech-Forward: Uses technology and AI to work smarter and faster.
  

• Low Ego: Comfortable handling both strategic and practical matters.
  

• Discreet: Maintains absolute confidentiality across business and personal matters.
  

Required

• Minimum 5 years of relevant professional experience in executive support business operations finance consulting professional services or similar.
  

• Experience supporting a CEO Founder C-suite executive or senior leadership team.
  

• Strong business judgment prioritization and organizational skills.
  

• Excellent written and verbal English.
  

• Strong technology proficiency including modern productivity and AI tools.
  

• Experience managing vendors contracts office administration or facilities.
  

• Ability to travel internationally when required.
  

• High level of maturity discretion and professionalism.