Event Coordinator

• Managing meeting rooms & auditorium bookings in the Vision Center.
• Receive the emails addressed to the Vision centers & forward them to the appropriate persons.
• Sending packages via DHL and liaising with customer service to keep up to date with customs changes/packing changes and invoicing regulations.
• Receiving courier packages
• Placing supplier orders (stationary/groceries/consumables)
• Ordering lunch, during office events / arranging catering for large office events.
• Helping guests and managing the guest sign in book
• Issuing and tracking guest access cards
• Ensure office set up and seating during customer events in the office.
• Organize training materials & certificates to printed (proofing names, artwork and coordinating delivery)
• Ordering process and inventory update for reagents used for trainings.
• Updating inventory stocks on weekly bases and communicating the current stocks with the trainers.
• Prepare and create Guest Wi-Fi password for customers and guests.

General Office-related duties:

• Answer phone calls (take messages, transfer to appropriate persons)
• Ensuring the reception area is presentable and clean.
• Collecting details and information from potential new suppliers & hotels. Passing to relevant persons
• General filing
• Coordinating with building maintenance and IT teams to solve daily maintenance / IT issues.
• Receiving PR documents from PR Manager / passing to relevant employees
• Receiving essential documents (passport/ID cards etc) and passing to either PR Manager or Zajel
• Directing/managing office helpers and liaising with their employers (if cover is to be organized etc).
• Action any ‘special requests’ from associates relating to stationary, or office equipment.

• Ensuring the correct approvals are obtained from management for any specific purchases.

This position is part of the located in and will be on -site. At Beckman Coulter, our vision is to relentlessly reimagine healthcare, one diagnosis at a time.

You will be a part of the and report to the Customer Experience Manager MEA> responsible for the coordination and booking of the facility activities and requirements. If you thrive in a < multifunctional, supporting> role and want to work to build a world-class < marketing> organization—read on.

In this role, you will have the opportunity to:

• Managing meeting rooms & auditorium bookings in the Vision Center.
• Issuing and tracking guest access cards and parking cards.
• Ensure office set up and seating during customer events in the office.
• Coordinating with building maintenance and IT teams to solve daily maintenance / IT issues.
• Coordinating with building maintenance and IT teams to solve daily maintenance / IT issues.

• Ordering process and inventory update for reagents used for trainings.

The essential requirements of the job include:

• Experience in events
• Excel Proficiency
• Good MS office computer skills

It would be a plus if you also possess previous experience in:

• 5 years admin experience, 3 years event coordination
• Relevant education background