Administrator

We are seeking a detail-oriented and organized Administrator to join our team in Ruwais United Arab this role you will provide essential administrative support to ensure smooth daily operations and contribute to the efficiency of our office and project teams. The ideal candidate will be a collaborative professional who thrives in a fast-paced environment and is committed to maintaining the highest standards of organization and professionalism.

• Support daily office operations and project teams to ensure smooth workflow efficiency and timely completion of tasks
• Coordinate with managers and team leads to manage administrative requirements and facilitate seamless communication
• Maintain accurate records filing systems and confidential company documents with meticulous attention to detail
• Manage schedules coordinate meeting arrangements and handle internal communications with professionalism and transparency
• Prepare reports presentations and official correspondence that meet company standards and requirements
• Monitor office supplies inventory and coordinate procurement with vendors to ensure adequate resources
• Process invoices and support financial documentation while maintaining accuracy and compliance
• Provide front-desk support including managing calls emails and visitor inquiries in a friendly and customer-focused manner
• Ensure compliance with company policies administrative procedures and documentation standards
• Analyze administrative processes and identify opportunities for improvement and customization to enhance organizational efficiency

Qualifications :

• Bachelors degree in Business Administration Management or related field; OR Diploma in Office Administration or Secretarial Studies
• Minimum 1 year of professional experience in an administrative or support role
• Proficiency in MS Office Suite (Word Excel Outlook PowerPoint)
• Strong written and verbal communication skills in English
• Experience working on site based projects specifically rail or freight facilities

Additional Information :

At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan. 

AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at . 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. 

Remote Work :

No

Employment Type :

Contract