People & Culture, Assistant

• Consistently offer professional friendly and engaging service.
• Assist in the day-to-day operations of the People & Culture department.
• Ensure the smooth flow of documents and obtain necessary signatures while maintaining compliance with hotel policies.
• Prioritize all telephone calls and in-person visitors scheduling appointments as required.
• Provide all office administration duties such as written correspondence mail photocopying and ordering office supplies.
• Maintain confidential filing system for correspondence policies standards regulations and various matters related to the office.
• Monitor and maintain the female lockers inventory ensuring hygiene standards and assisting with quarterly pest control in coordination with the Housekeeping team.
• Assist Heartists in exit checklist clearance exit interview and resignation process.
• Ensuring the timely posting of pictures from heartist events on the appropriate communication channels.
• Process letter Requests from Heartists (Salary Employment Experience Certificates).
• Birthday Calendar preparation and sending to all Heartists via email.
• Manage office supplies inventory and place orders when required.
• Assist and lead the P&C activities and events throughout the year such as but not limited to Townhall sport events cafeteria events CSR activities accommodation gatherings national days
• Assist in Organizing any Heartists recognition such as weddings birthdays new born.
• Follow up on pending payments open LPOs and ensure timely submission of debit/credit notes to Finance while maintaining trackers and providing updates as required.
• Assist the Assistant Recruitment Manager in the onboarding process for new colleagues.
• Schedule and coordinate the Training Room for departmental needs ensuring all logistics and resources are in place for training programs.
• Assist the L&D Manager with updating training trackers creating posters and following up on training attendance to ensure compliance with training plans.
• Support the L&D Manager with the Shukran nomination and voting process ensuring fairness and timely communication.
• Assist the L&D Manager and Assistant Recruitment Manager with the end-to-end process of intern recruitment onboarding and offboarding ensuring a smooth intern experience.
• Maintain accurate records of training hours delivered both internal and external and update reports as required.
• Support in preparing training materials presentations and e-learning content where necessary.

Qualifications :

• Previous administration or People & Culture experience required
• Computer literate in Microsoft Window applications required knowledge of Oasys is a plus
• University/College degree in a related discipline an asset
• Excellent communication and organizational skills
• Strong interpersonal and problem solving abilities with a flexible attitude
• Strong work ethics and confidentiality
• Highly responsible trustworthy and reliable
• Ability to work cohesively as part of a team ability to display empathy at all times
• Ability to focus attention on Heartists needs remaining calm and courteous at all times
• Open-minded ready to assist outside of the working hours/days if anything occurs or if any event to attend

Remote Work :

No

Employment Type :

Full-time