Business Support, Administrative Assistant

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Role / Mission

Reporting directly to the Furniture Solutions department Director.

You will be the link between the purchase orders sent to suppliers and the logistics partner.

Your main tasks will be to ensure the administrative processing of sales orders and to make sure that they are complete and comply with our internal procedures. Amongst others this includes managing registering and tracking orders as well as communicating with the customers (from order entry to delivery billing and payment of invoices).

Responsibilities include:

• placing purchase orders and ensuring the supplier has received them.

• Verification of all manufacturer order confirmations

• Meeting with project managers and coordination with the logistics to all project details are captured to ensure smooth running of delivery and installation.

• Financial closing of orders

• Register purchase orders

• Prepare delivery receipts logistics books and procurement trackers.

• Onsite presents for project delivery and installation to ensure projects are running smoothly where required

• Update statistics and team sales reports

• if required follow up on the validation of purchase orders & supplier invoices

• Customer invoicing

• Onboarding new suppliers and ensuring they comply to JLL standards

Required qualities

Organised and thorough

Flexible and multi-disciplinary:

Team spirit

Be proactive

Autonomous and able to take initiatives

Have a keen sense of customer satisfaction

Required skills

• Perfect knowledge of the Office package.

• Good command of the English language (read spoken written)

• The command of Navision is a plus.

• Knowledge of the Furniture Industry with a minimum of 1 year experience is a plus.

Customer satisfaction is our priority and we therefore encourage you to show your investment and thoroughness in all your activities.

If you fulfil all the required qualities and this job interests you To apply contact:

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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