Executive Facilities Management
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Job Location:
Monthly Salary:
Posted on:
3 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Summary (List Format): Executive Facilities Management
- Provide efficient administrative and operational support to ensure smooth daily office functioning.
- Coordinate meetings appointments and travel arrangements for staff and management.
- Maintain and update administrative records files databases and documentation.
- Handle incoming and outgoing correspondence including emails letters and courier packages.
- Support onboarding activities for new joiners by preparing workstations arranging system access and ensuring all documentation/tools are ready.
- Assist in organizing company events workshops and training programs.
- Ensure compliance with company policies procedures and administrative standards.
- Liaise with internal departments (HR IT Finance) and external service providers to support office operations.
- Prepare reports presentations and business documents as required.
- Monitor and support health safety and security protocols within the office premises.
- Support HR and line managers with staff leave tracking and maintaining accurate records.
- Interact with internal stakeholders (department managers HR IT Finance) and external stakeholders (courier services contractors).
- Utilize proficiency in MS Office applications for documentation and coordination.
- Demonstrate strong organizational communication and interpersonal skills.
- Maintain professionalism and discretion in handling confidential information.
Qualifications:
- Bachelors degree in Business Administration or related field.
- Minimum 5 years experience in administrative executive support or office management roles.
- Fluency in spoken and written Arabic and English.
Skills:
- Strong documentation reporting and coordination abilities.
- Excellent organizational and time-management skills.
- Ability to work independently and manage multiple priorities.
Why Join:
- Opportunity to work in a structured professional facilities management environment and directly contribute to operational efficiency and stakeholder satisfaction.
- Provide efficient administrative and operational support to ensure smooth daily office functioning.
- Coordinate meetings appointments and travel arrangements for staff and management.
- Maintain and update administrative records files databases and documentation.
- Handle incoming and outgoing correspondence including emails letters and courier packages.
- Support onboarding activities for new joiners by preparing workstations arranging system access and ensuring all documentation/tools are ready.
- Assist in organizing company events workshops and training programs.
- Ensure compliance with company policies procedures and administrative standards.
- Liaise with internal departments (HR IT Finance) and external service providers to support office operations.
- Prepare reports presentations and business documents as required.
- Monitor and support health safety and security protocols within the office premises.
- Support HR and line managers with staff leave tracking and maintaining accurate records.
- Interact with internal stakeholders (department managers HR IT Finance) and external stakeholders (courier services contractors).
- Utilize proficiency in MS Office applications for documentation and coordination.
- Demonstrate strong organizational communication and interpersonal skills.
- Maintain professionalism and discretion in handling confidential information.
Qualifications:
- Bachelors degree in Business Administration or related field.
- Minimum 5 years experience in administrative executive support or office management roles.
- Fluency in spoken and written Arabic and English.
Skills:
- Strong documentation reporting and coordination abilities.
- Excellent organizational and time-management skills.
- Ability to work independently and manage multiple priorities.
Why Join:
- Opportunity to work in a structured professional facilities management environment and directly contribute to operational efficiency and stakeholder satisfaction.
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