Job Summary

ISS International SpA Abu Dhabi Branch is looking for an Office Assistant & Visa Coordinator to be based at our office in Abu Dhabi.

Roles & Responsibilities:
1. Office & Administrative Support

Manage incoming and outgoing correspondence (emails letters official communications)
Organize meetings appointments and business travel arrangements
Prepare format and file documents reports and presentations
Handle office coordination telephone communications and visitor reception
Support management and coordinate with internal departments and external suppliers
Request purchase quotations and manage office supplies procurement.
Manage leases including handling lease expirations renewals/extensions insurance certificates and internal documentation requests.

2. Visa & Immigration Coordination

Manage end-to-end processes for work visas residence visas Emirates ID medical tests health insurance and permits
Track visa residence & work permits and insurance expiry dates and ensure timely renewals
Coordinate with PRO for all the applications related to Immigration authorities MOHRE ICP and CICPA.
Prepare and verify documentation for employees consultants and visitors
Support employee onboarding and offboarding processes
Ensure compliance with UAE labour and immigration regulations

3. Logistics Coordination

Arrange travel logistics including flights accommodation and transportation
Coordinate staff mobilization and demobilization
Organize training and certifications (BOSIET CICPA H2S medicals etc.)
Manage site access passes ID badges and security clearances
Coordinate and maintain occupancy records for the guest houses and liaise with the cleaning service provider to ensure proper cleaning services for both the guest houses and the office

Skills & Competencies

Strong organizational and time-management skills
High attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Excellent communication and interpersonal skills

Qualifications & Experience

Diploma or Bachelors degree in Administration Business or a related field
25 years of experience in secretarial HR or logistics roles
Proven experience with UAE visa and immigration procedures
Familiarity with MOHRE ICP processes is an advantage

Language & IT Skills

Fluent in English (written and spoken)
Knowledge of Arabic is an advantage
Proficient in MS Office (Word Excel Outlook)

ISS International SpA Abu Dhabi Branch is looking for an Office Assistant & Visa Coordinator to be based at our office in Abu Dhabi.Roles & Responsibilities:1. Office & Administrative SupportManage incoming and outgoing correspondence (emails letters official communications)Organize meetings appoint...

ISS International SpA Abu Dhabi Branch is looking for an Office Assistant & Visa Coordinator to be based at our office in Abu Dhabi.

Roles & Responsibilities:
1. Office & Administrative Support

Manage incoming and outgoing correspondence (emails letters official communications)
Organize meetings appointments and business travel arrangements
Prepare format and file documents reports and presentations
Handle office coordination telephone communications and visitor reception
Support management and coordinate with internal departments and external suppliers
Request purchase quotations and manage office supplies procurement.
Manage leases including handling lease expirations renewals/extensions insurance certificates and internal documentation requests.

2. Visa & Immigration Coordination

Manage end-to-end processes for work visas residence visas Emirates ID medical tests health insurance and permits
Track visa residence & work permits and insurance expiry dates and ensure timely renewals
Coordinate with PRO for all the applications related to Immigration authorities MOHRE ICP and CICPA.
Prepare and verify documentation for employees consultants and visitors
Support employee onboarding and offboarding processes
Ensure compliance with UAE labour and immigration regulations

3. Logistics Coordination

Arrange travel logistics including flights accommodation and transportation
Coordinate staff mobilization and demobilization
Organize training and certifications (BOSIET CICPA H2S medicals etc.)
Manage site access passes ID badges and security clearances
Coordinate and maintain occupancy records for the guest houses and liaise with the cleaning service provider to ensure proper cleaning services for both the guest houses and the office

Skills & Competencies

Strong organizational and time-management skills
High attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Excellent communication and interpersonal skills

Qualifications & Experience

Diploma or Bachelors degree in Administration Business or a related field
25 years of experience in secretarial HR or logistics roles
Proven experience with UAE visa and immigration procedures
Familiarity with MOHRE ICP processes is an advantage

Language & IT Skills

Fluent in English (written and spoken)
Knowledge of Arabic is an advantage
Proficient in MS Office (Word Excel Outlook)

Key Skills

Office Manager Experience
Microsoft Office
Customer Service
Computer Skills
Microsoft Outlook
Microsoft Word
QuickBooks
Medical office experience
Office Experience
Front Desk
Microsoft Excel
Administrative Experience

Apply Now

About Company

ISS International SpA

Founded in 2004 in Rome by Engineer Giuseppe Bellantoni, ISS International SpA - Integrated Services Solution immediately distinguishes itself within both Energy and Oil & Gas sectors for the wide range of integrated solutions, highly specialized in the support of technical areas, man ... View more

View Profile View Profile

AI AutoApply

Apply to 100+ jobs with one click