Executive Assistant
Share
Job Location:
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Role Overview
We are seeking a highly capable Executive Assistant to the CEO to act as the CEOs operational extension. This role is critical in protecting executive bandwidth enforcing organizational discipline and ensuring cross-department execution.
The ideal candidate is systems-driven detail-oriented and experienced in supporting CEOs in fast-paced high-accountability environments.
Key Responsibilities
CEO Operational Support
- Manage and prioritize the CEOs schedule communication and priorities
- Prepare structured briefs summaries and reports
- Filter information and ensure only relevant actionable items reach the CEO
- Maintain strict confidentiality at all times
System Monitoring & Enforcement
- Monitor workflow dashboards daily (overdue tasks SLAs unassigned items)
Follow up with responsible stakeholders until task closure
-
Enforce system-first communication (no WhatsApp/email bypassing)
-
Ensure workflow systems remain the single source of truth
Cross-Department Coordination
- Track deliverables across Design Operations Procurement Joinery Estimation and Planning
Maintain a clear action tracker (owner deadline status risks)
-
Escalate non-performance or resistance to systems and processes
Communication & Reporting
-
Draft and refine internal communications on behalf of the CEO
-
Facilitate clear structured cross-department communication
-
Provide weekly execution status and risk updates
Process & Operational Improvement
-
Identify recurring inefficiencies and execution gaps
-
Recommend workflow improvements and accountability enhancements
-
Support leadership maturity and execution discipline
Ideal Candidate Profile
-
79 years of experience as an Executive Assistant supporting a CEO
Strong systems mindset with the ability to manage multiple parallel priorities
-
Confident in enforcing accountability and driving follow-ups
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
