Project Coordinator cum Document Controller
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Job Location:
Monthly Salary:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
1. Project Coordination
Assist the Project Manager in planning scheduling and tracking project progress.
Coordinate between design procurement site and subcontractor teams to ensure smooth workflow.
Prepare and update project progress reports meeting minutes and action logs.
Follow up with suppliers and subcontractors for timely delivery and execution.
Support in project handover documentation and close-out activities.
2. Document Control
Maintain and manage all project documentation (drawings submittals correspondences permits etc.) in line with company procedures.
Control document distribution versioning and filing (both soft and hard copies).
Track the status of submittals RFIs and approvals to ensure timely responses.
Prepare and issue transmittals for drawings and documents to clients consultants and authorities.
Ensure that all project documentation is properly logged indexed and retrievable.
3. Authority Approvals
Prepare and submit drawings and documentation to relevant authorities for approval.
Coordinate with consultants clients and government bodies to obtain necessary NOCs and permits.
Maintain up-to-date knowledge of authority regulations and requirements related to fit-out works (e.g. DCD DM Trakhees TECOM DDA etc.).
Follow up on application status and ensure timely clearance for project execution.
Assist in updating internal procedures to comply with changing authority regulations.
4. Administrative & Support Functions
Assist in preparing project correspondence presentations and reports.
Maintain and update project tracking systems and dashboards.
Support project budgeting and procurement documentation as needed.
Organize and coordinate project-related meetings and follow-ups.
Requirements
Education: Bachelors Degree or Diploma in Engineering Architecture Construction Management or related field.
Experience:
35 years of experience in a similar role within a fit-out interiors
Proven experience handling authority approvals for fit-out projects.
Technical Skills:
Proficient in MS Office (Excel Word PowerPoint Outlook).
Experience with project management tools (e.g. MS Project Primavera) is an advantage.
Knowledge of document control systems (e.g. Aconex EDMS) preferred.
Soft Skills:
Strong organizational and communication skills.
Attention to detail and ability to manage multiple priorities.
Team player with proactive and problem-solving attitude.
Good coordination and interpersonal abilities.
Company Industry
IT Services and IT Consulting
Key Skills
- Information Management
- Adobe Acrobat
- Continuous Improvement
- Records Management
- Assembly Experience
- User Acceptance Testing
- Project Engineering
- Sharepoint
- Filing
- Document Management Systems
- Mentoring
- Document Management
About Company
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