Personal Assistant to Regional General Manager
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Job Summary
The Personal Assistant (PA) to the Regional General Manager (RGM) plays a crucial role in supporting the Regional General Manager in daily operations ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the RGM and various stakeholders including employees suppliers and guests.
- Manage sensitive information with discretion and integrity.
- Acting as the first point of contact for the Executive Office and serving as an intermediary for the Dubai Central General Managers.
- Regional General Managers calendar management
- Preparing reports presentations Memos SOPs Complimentary Vouchers NOCs and any official documents
- Managing correspondence including negative reviews directed to the RGM
- Preparing and processing RGMs monthly expenses travel expenses insurance reimbursement claims RGMs Travel arrangements
- Reviewing and proofreading contracts capex files and any other documents for accuracy before the Regional General Manager review
- Keeping all ExComs/ departments on task to meet deadlines
- Preparing the monthly business review presentation and minute taking
- Preparing the monthly attendance for Head of Departments
- Managing HODs vacation plan requests in Oasys
- Monitor project timelines and deliverables ensuring deadlines are met.
- Maintain organized filing systems both physical and digital.
- Track key performance indicators (KPIs) and prepare reports for the RGM.
- Managing stationery inventory (Future log)
- Monitoring the validity of licenses and certifications
- Monthly updates of DTCM statistics in the DTCM portal
- Assisting in conducting specific projects and research as needed
- Miscellaneous tasks to support the Regional General Manager which may vary according to the RGMs remit
Qualifications :
- Bachelors degree in Hospitality Management Business Administration or a related field preferred.
- Previous experience as a personal assistant or in an administrative role preferably within the hotel or hospitality industry.
- Experience in supporting senior management is an advantage.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software.
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail.
- Problem-solving and critical thinking skills.
- Professional demeanour and positive attitude.
- High level of integrity and confidentiality.
- Ability to work independently and as part of a team.
- Adaptability to changing environments and priorities.
Additional Information :
Your team and working environment:
Diverse young and vibrant team
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract recruit and promote diverse talent.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Typing
- MailChimp
- QuickBooks
- Web Development
- Personal Assistant Experience
- Group Fitness
- Front Desk
- Personal Training
- Social Media Management
- Program Design
- Bookkeeping
- Content Creation
About Company
As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... View more
