Lead Document Controller Emirati Talent
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Job Location:
Monthly Salary:
Posted on:
04-11-2025
Vacancies:
1 Vacancy
Job Summary
- Lead and establish and maintain an effective document control system for the project.
- Receive log and distribute incoming project documentation in a timely manner.
- Ensure accurate filing storage and retrieval of documents both in physical and electronic formats.
- Implement and enforce document control procedures to maintain consistency and compliance.
- Provide administrative assistance to the project management team.
- Coordinate meetings prepare agendas and document minutes.
- Manage travel arrangements accommodations and itineraries for project personnel.
- Assist in the preparation and formatting of reports presentations and project documentation.
- Facilitate effective communication between project team members and external stakeholders.
- Ensure timely distribution of project-related information and updates.
- Serve as a point of contact for document-related inquiries and revisions.
- Conduct regular audits to verify the accuracy and completeness of project documentation.
- Collaborate with project teams to address and rectify any document control issues.
- Work closely with various departments to collect and compile project information.
- Coordinate with vendors subcontractors and other external parties to gather and manage project documents.
- Maintain regular communication with clients to understand project needs related to Letters of Authorization.
- Address client inquiries and provide timely updates on LOA status and renewal processes.
- Collaborate with the client to gather necessary information for LOA submission.
- Prepare and submit LOA applications in accordance with project specifications.
- Ensure compliance with client-specific procedures and requirements during the LOA acquisition process.
- Proactively monitor LOA expiration dates and initiate timely renewal processes.
- Coordinate with clients for any additional documentation or information required for the renewal.
- Follow up on LOA renewal submissions and ensure timely approval.
- Train other coworkers on documentation process.
Qualifications :
- Bachelors degree or equivalent.
Additional Information :
Experience
- Experience level: 02 years or more
- Experience working with contractor as Document Controller
Skills & Professional Requirements
- Proficient in document management software e.g. SharePoint ACONEX or other EDMS.
- Strong computer skills including knowledge of Microsoft office products specifically Outlook Excel PowerPoint and Word.
- Familiarity with industry-specific standards and regulations.
Attributes and Behaviours
- Strong organizational and multitasking skills.
- Attention to detail and a commitment to maintaining confidentiality.
- Ability to work with tough deadlines and under pressure
- Excellent communication and interpersonal abilities.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Information Management
- Adobe Acrobat
- Continuous Improvement
- Records Management
- Assembly Experience
- User Acceptance Testing
- Project Engineering
- Sharepoint
- Filing
- Document Management Systems
- Mentoring
- Document Management
About Company
Established in 1981, Ghobash Group stands as a distinguished UAE-based conglomerate renowned for its highly diversified and progressive business ventures. With a robust portfolio spanning eight pivotal sectors, including a strong focus on Technology, Energy & Utilities, and Healthcare ... View more
