Executive Assistant
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Job Description
We are seeking a sharp reliable and personable Executive Assistant to support executive leadership and oversee administrative functions across a diverse group of business entities. This role is ideal for someone who is eager to leverage modern AI tools thrives in a multi-faceted environment and has excellent interpersonal skills with a strong willingness to learn.
Key Responsibilities:
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Provide comprehensive executive support including calendar and email management travel coordination and meeting arrangements.
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Act as a central communication point for internal teams and external stakeholders with professionalism and diplomacy.
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Manage office administration tasks such as vendor coordination office supplies and facility needs.
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Supervise or assist support staff across multiple entities and streamline administrative processes.
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Support HR functions including onboarding maintaining employee records and coordinating payroll and leave management.
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Prepare reports presentations and correspondence as required.
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Organize and manage internal meetings events and team communications.
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Monitor and follow up on projects deadlines and key deliverables.
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Handle sensitive information with discretion and confidentiality.
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Be open to learning industry-specific basics to improve workflow and communication.
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Explore emerging AI technologies and collaborate with IT consultants to support business efficiency.
Qualifications & Requirements:
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Previous experience as an Executive Assistant Office Manager or in a similar administrative role (experience with IT/tech companies is preferred).
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Strong interpersonal communication and relationship-building skills.
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Highly organized detail-oriented and dependable.
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Comfortable managing multiple responsibilities across different business units.
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Excellent command of English (written and spoken); additional languages are an advantage.
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Proficiency in Microsoft Office and other productivity tools.
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Bachelors degree preferred though not mandatory with relevant experience.
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A proactive mindset and strong willingness to grow within the organization.
Preferred Attributes:
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Strong multitasking and people management skills.
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Natural problem-solving abilities sound judgment and adaptability.
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Prior exposure to HR or office operations is highly desirable.
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Experience within trading or service-based industries is an advantage.
Employment Type
Full Time
