Admin Team Lead
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Job Summary
Job Purpose
We are seeking a highly organized detail-oriented and experienced Administration to oversee the smooth day-to-day operations of our offices and showrooms. This role is crucial in ensuring operational efficiency service excellence and compliance with local regulations while also fostering a collaborative and high-performing work environment.
Duties and Responsibilities:
- Managing day-to-day functioning of offices and showrooms
- Overseeing the set-up of new office and/or office relocations
- Ensuring delivery of all 3rd party services according to SLAs & KPIs with a strong emphasis on quality efficiency and cost -cost-effectiveness.
- Participating in the preparation of the administration budget monitoring financial performance against budget and identifying cost optimization opportunities.
- Preparing and maintaining reports and MIS
- Supporting HR department with onboarding and offboarding including attending immigration and labor office issues insurance
- Staying informed on and updating management about new rules and regulations related to labor immigration free zone RTA DDA DM DED etc. issued by local govt. authorities
- Managing building operations including security maintenance & repairs at relevant locations
- Drive continuous improvement in service delivery proactively resolving bottlenecks to maintain smooth daily operations.
- Organizing & planning events and team building activities
- Management of travel desk (visa ticketing hotel booking)
- Developing and implementing policies and procedures for areas of responsibility
- Providing adhoc support and assisting in special projects across the department as needed
- Foster a culture of service excellence ethics & accountability across administrative support teams
Skills required
- 7-10 years of progressive experience in administrative operations
- Proficient in MS Office Suite (word excel PPT outlook)
- Proven ability to manage vendor relationships & negotiate service contracts.
- Process mapping and optimisation
- Ability and commitment to deliver to strict deadlines without compromising quality
- A natural aptitude for mathematics and statistics
- Ability to think analytically critically and logically
- Attention to detail and zero error
Qualifications:
- Bachelors degree in Business Administration Management or a related field.
- Professional certifications in Facilities Management Administration or Project Management will be an advantage.
Key Skills
- Law Enforcement
- ABB
- Marine Biology
- Filing
- Automobile
- AV
About Company
Milele Motors is a world leader in the export of tax free motor vehicles to Africa and Asia, specializing in the development and implementation of vehicle procurement, export management, and customer service technology.
