Vendor Inspection Coordinator
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Job Description
Orbit International Survey Services (Orbit ISS) is an industrial asset integrity engineering management firm based in United Arab Emirates since 2006. We are an ISO 9001:2015 ISO 14001:2015 & ISO 45001:2018 accredited company and have provided asset integrity solutions to high-profile clients throughout the Middle East North America and Asia. Founded on the principles of safety quality and environmental stewardship Orbit ISS is committed to providing world-class services and technology that help our clients address complex challenges in the oil gas marine and renewable energy sectors.
Visit our website at to learn more.
Role Overview:
Orbit International Survey Services LLC is seeking a highly organized and experienced Vendor Inspection Coordinator to join our dynamic team. This dual-role position is ideal for candidates who excel in both quality control inspection and HR/administrative coordination. The successful candidate will play a key role in ensuring the integrity of inspection operations and project compliance while also supporting HR functions such as recruitment and employee documentation.
This is a fast-paced role requiring precision adaptability and excellent communication skills ideal for professionals looking to contribute to large-scale engineering and inspection projects across the UAE and beyond.
Key Responsibilities:
Quality Control & Inspection Coordination
- Manage and monitor inspection schedules ensuring timely execution across all active projects.
- Prepare update and maintain all QA/QC documentation including reports checklists and compliance logs.
- Coordinate with inspection teams third-party inspectors clients and contractors to ensure accuracy and on-time delivery of reports.
- Participate in project meetings with EPC contractors PMC consultants and clients to provide QC insights and updates.
- Maintain up-to-date calibration and certification records for inspection equipment and personnel.
- Assist in preparing documentation for internal and external quality audits.
HR & Administrative Support
- Support the recruitment cycle for technical staff from candidate sourcing and screening to onboarding and deployment.
- Manage employee records including training certificates HSE documentation and compliance files.
- Coordinate induction programs and training schedules for new hires.
- Ensure alignment of all personnel records with client and site-specific requirements.
- Liaise with payroll project teams and finance to track timekeeping attendance leave records and mobilization data.
- Provide administrative assistance for manpower planning visa processing and compliance with UAE labor regulations.
Qualifications & Experience:
- Bachelor s Degree in Engineering or a related field.
- 5 8 years of relevant experience in a QA/QC Coordinator or similar role within the inspection or engineering industry.
- Hands-on experience in HR coordination particularly in field staff recruitment and documentation.
- Proven knowledge of ISO standards quality assurance procedures and HR compliance.
- Must hold a valid CSWIP certification (preferred).
- Proficiency in MS Office Suite; ERP and workforce management system experience is a plus.
Preferred Candidate Profile:
- Currently on a Visit Visa or with a Cancelled Visa status in the UAE.
- Available for immediate joining or with minimal notice period.
- Holding a valid UAE driver s license is advantageous.
Requirements
- Minimum 5-8 years of experience in a QC/QA Coordinator role; experience in an inspection or engineering services company in HR coordination and Recruitment is required.
- Bachelors in Engineering
- Strong knowledge of quality documentation ISO standards and HR practices.
- Excellent organizational communication and multitasking skills.
- Proficient in MS Office; experience with ERP or workforce management tools is a plus.
- Must have CSWIP certificate.
- Currently holding a Visit Visa or Cancelled Visa in the UAE.
- Available to join immediately or on short notice.
- Holding a UAE Drivers license
Employment Type
Full Time
