Operations Coordinator

Roles and responsibilities

The role incumbent is responsible for planning and coordination of the operating room scheduling system in conjunction with the Anaesthesiologists and Nurse Managers; and supervise the overall functioning of the Daily Schedule Coordination.

Description Of The Tasks

• At all times promotes optimal and effective patient safety practices to other HealthHub colleagues, patients and their families.
• Support the Theatre department activities related to the management of data, analysis and accurate presentation.
• Support all aspects of HealthHub compliance activities and assisting the continuous compliance with and adherence to the accreditation Standards
• Respects patients and their families to promote a patient-centred care culture.
• Participates in and supports quality improvement and patient safety activities.
• Takes surgery bookings from authorized sources and prepares/disseminates the daily surgery schedule.
• Serve as the main contact within the Operating Theatre and maintain the procedure board and relay information as necessary.
• Responsible for the confidentiality of information that they access to or came across during their work at HealthHub.
• Participate in educational opportunities related to the functions of the department.
• Perform other related duties incidental to the work described herein.
• Ability to coordinate, track and effectively communicate frequently changing surgery schedule.
• Ability to work with a high degree of accuracy and attention to detail, to work well under pressure and to work effectively with others.
• Ability to prioritize and organize tasks and disseminate information.
• Submit the needed quality data on the agreed timeframe
• Maintain the stocks inventory in theatre for all the consumables in the theatre.
• To maintain the Par level for the stocks in the theatre.
• Participate in indenting the stocks and maintaining the stocks, inflow and the outflow accurately.
• To participate in the other department related activities allocated by the manager.
  

Education:

Bachelor’s Degree in any discipline, preferably in Healthcare Management, Nursing or Science.

Desired candidate profile

• Minimum 2 years UAE healthcare experience in a similar role
• Require the basic knowledge in UAE authority approvals
• Excellent computer skills with desire to increase efficiency by the use of an automated surgical scheduling system and other computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments.
• Knowledge of medical terminology required to be successful.
  

Job-Specific/Technical Skills required to complete the tasks:

• Exceptional written and oral communication skills
• Good decision-making skills
• Critical Thinking
• Conflict & Complaint Management
• Multitasking
• Process review skills
• Excellent interpersonal skills
• Excellent IT skills
• Proven analytical ability