Bid Writer

Roles and responsibilities

• Understanding and interpreting complex technical information
• Collaborating with subject matter experts, project managers, and other relevant stakeholders to gather technical information and translate it into clear, simple messages that communicate WSP’s strengths and differentiators effectively
• Leveraging data and other relevant information to build compelling narratives that addresses the client’s needs
• Ensuring each bid is tailored to address the specific needs and preferences of the client, ensuring the language, tone, and structure are appropriate
• Editing and proofreading, ensuring the bid is free from errors and adheres to the tender requirements and aligns with our overall brand standards and key strategic messaging
• Managing multiple proposals simultaneously to meet tight deadlines
  

We'd love to hear from you if you have:

• Excellent written and verbal communication skills in English
• Minimum of 3-5 years of experience in technical writing, preferably within the construction industry
• Strong attention to detail and ability to produce high-quality documentation
• Ability to understand and interpret complex technical information
• Familiarity with construction industry standards and practices

• 6. Project and Time Management

• Deadline Adherence: Managing multiple bids and ensuring that each submission is completed on time, within scope, and to the required standards.
• Prioritization: Effectively prioritizing tasks and managing competing deadlines across various proposals to ensure that each project is completed without compromising on quality.
• Document Management: Keeping track of all documents, templates, and materials used in the bid process, ensuring easy access for future proposals or revisions.

• 7. Technical Understanding and Industry Knowledge

• Industry Knowledge: A deep understanding of the relevant industry, whether it’s construction, IT, healthcare, engineering, or another sector, to ensure the proposal aligns with industry-specific expectations and terminology.
• Product or Service Knowledge: Understanding the company’s products, services, and capabilities in order to accurately present them in the proposal, ensuring the bid clearly demonstrates the company’s strengths.
• Risk Management: Identifying potential risks within the bid and addressing them in the proposal, providing reassurance to the client that the company can effectively manage any challenges that may arise during project execution.

Desired candidate profile

1. Proposal Writing and Documentation

• Clear, Concise Writing: Writing high-quality, clear, and compelling content that communicates the company's value proposition and meets the client’s needs.
• Technical Writing: Translating complex technical or industry-specific information into easily understandable and persuasive content, ensuring that the proposal is both accurate and accessible to a range of audiences.
• Structure and Formatting: Structuring proposals logically and ensuring the document adheres to any specific formats, guidelines, or templates required by the client or organization.
• Tailoring Proposals: Customizing bid documents to meet the unique requirements of each client and project, while maintaining consistency in style and messaging across multiple proposals.

2. Understanding of the Bid Process

• Tendering Knowledge: Understanding the tendering or bidding process, including how to respond to requests for proposals (RFPs), invitations to tender (ITTs), and other types of formal submissions.
• Compliance: Ensuring that all requirements outlined in the RFP or tender are met, including legal, technical, and financial stipulations.
• Deadline Management: Working under tight deadlines to submit bids on time, managing timelines, and ensuring that the entire team involved in the proposal process meets their respective deadlines.

3. Research and Analysis

• Client Needs Analysis: Thoroughly researching the client’s needs, challenges, and objectives in order to tailor the bid and proposal to address these requirements effectively.
• Competitor Analysis: Understanding the competitive landscape and positioning the company’s offering in a way that highlights its unique strengths and advantages over competitors.
• Market Research: Conducting research on industry trends, best practices, and relevant case studies to support the proposal and demonstrate industry expertise.

4. Collaboration and Stakeholder Management

• Cross-Department Collaboration: Working closely with various departments, such as sales, project management, legal, finance, and technical teams, to gather the necessary information, data, and content to craft a strong proposal.
• Stakeholder Engagement: Communicating effectively with senior leadership and subject matter experts to ensure the proposal is aligned with the company’s capabilities, values, and strategic objectives.
• Feedback Integration: Managing feedback from multiple stakeholders and incorporating it into the proposal without losing focus on the client’s objectives and requirements.

5. Attention to Detail and Quality Control

• Proofreading and Editing: Reviewing bid documents for clarity, grammar, spelling, and consistency, ensuring that the final proposal is polished and professional.
• Quality Assurance: Ensuring that all sections of the proposal are aligned and that the proposal effectively answers all of the client’s questions and requirements.
• Consistency: Maintaining consistency in messaging, style, and tone throughout the document, ensuring it aligns with the company’s brand and communication guidelines.