drjobs Administrative Coordinator العربية

Administrative Coordinator

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1 Vacancy
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Jobs by Experience drjobs

Not Mentionedyears

Job Location drjobs

Abu Dhabi - UAE

Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Nationality

Emirati

Gender

Male

Vacancy

1 Vacancy

Job Description

Roles and responsibilities

An Administrative Coordinator is responsible for a variety of tasks that support an organization's smooth and efficient operation. Key skills for an Administrative Coordinator typically include:

1. Organization and Time Management

  • Efficiently scheduling meetings, events, and appointments
  • Managing multiple tasks and priorities simultaneously
  • Maintaining organized filing systems and databases

2. Communication Skills

  • Clear and concise written and verbal communication
  • Handling incoming calls, emails, and correspondence
  • Interacting effectively with staff, clients, and external vendors

3. Project Management

  • Coordinating and tracking project timelines and deliverables
  • Supporting project teams with logistics and administrative needs
  • Assisting in planning and executing events and initiatives

4. Problem-Solving and Critical Thinking

  • Resolving administrative issues quickly and effectively
  • Anticipating challenges and proactively addressing potential obstacles

5. Attention to Detail

  • Ensuring accuracy in documentation, reports, and communications
  • Reviewing contracts, invoices, and agreements

6. Technical Proficiency

  • Proficient in office software (Microsoft Office Suite, Google Workspace)
  • Experience with project management software (e.g., Trello, Asana)
  • Familiarity with office equipment and systems

7. Financial and Budget Management

  • Handling invoicing, billing, and financial reporting
  • Managing office supplies and ordering resources within budget constraints

8. Customer Service and Client Relations

  • Managing relationships with clients, vendors, and contractors
  • Addressing inquiries and resolving issues in a timely manner

9. Confidentiality and Discretion

  • Handling sensitive company and employee information responsibly
  • Adhering to privacy protocols and regulations

10. Multitasking

  • Ability to juggle various administrative duties while maintaining quality and efficiency

11. Team Collaboration

  • Working closely with other departments to meet organizational objectives
  • Assisting with onboarding and training new staff

12. Adaptability

  • Adjusting to changing priorities or new processes in the workplace
  • Remaining calm under pressure and managing sudden changes or challenges

Desired candidate profile

Key Accountabilities of the role

 Provide a high level of customer service and care.

 Present the company in a professional manner in all business fields.

 Self-development and continuing personal development.

Policies, Systems, Processes And Procedures

 Analyses and document business process and problems to develop solutions to enhance efficiencies.

Pmc

 FTA cases registration (ShareFolder, excel and oracle system)

 FTA reconciling (weekly & monthly basis)

 Business monthly reports (Performance Indicator KPI, Pending cases, and under process cases reports.

 Draft & issue VAT verification reports.

 Monthly MIS preparation.

 Manage and follow up all kind of e-mails related to the department, contact the customers and clients based on business needs.

 Ensure a high standard of report output and quality control.

Risk

 Monitor exposure to risk and compliance of respective development advisory department.

Training

In house training will be given.

Employment Type

Full-time

Company Industry

Accounting

Department / Functional Area

Administration

About Company

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