Job Description

Key Responsibilities:

1. Team Coordination and Support:
   

   • Manage the workflow and daily tasks of the team ensuring that work is completed on time and to the required quality standards.
     
   • Coordinate team schedules including meetings deadlines and appointments.
     
   • Serve as the primary point of contact between team members and management.
     
   • Monitor team progress and provide guidance or assistance when needed.
     

2. Communication Facilitation:
   

   • Act as a liaison between the team and other departments or external partners.
     
   • Facilitate clear and effective communication within the team ensuring all members are informed of relevant updates changes or new developments.
     
   • Organize and lead regular team meetings to discuss progress challenges and goals.
     

3. Project Management:
   

   • Coordinate team projects from initiation to completion ensuring milestones and deadlines are met.
     
   • Track project progress identify any issues and make adjustments as necessary.
     
   • Ensure that all team members are clear on their responsibilities and have the resources they need to succeed.
     

4. Administrative Support:
   

   • Handle administrative tasks such as preparing reports managing documentation and maintaining records.
     
   • Coordinate meetings conferences and events including logistics venue arrangements and communication.
     
   • Ensure that resources (supplies tools equipment) are available for team members to perform their tasks efficiently.
     

5. ProblemSolving and Conflict Resolution:
   

   • Identify any challenges or conflicts within the team and work to resolve them quickly and effectively.
     
   • Address concerns raised by team members providing support and solutions where needed.
     
   • Foster a positive and collaborative team environment.
     

6. Performance Monitoring and Reporting:
   

   • Monitor individual and team performance providing feedback and suggesting areas for improvement.
     
   • Collect and analyze performance data preparing reports for management on team progress and achievements.
     
   • Assist in conducting team performance reviews and setting future goals.
     

7. Resource Management:
   

   • Ensure that team resources are allocated appropriately to meet deadlines and objectives.
     
   • Assist with managing the team s budget equipment and other materials.
     

8. Team Development:
   

   • Assist with onboarding new team members ensuring they are properly trained and integrated into the team.
     
   • Support the development of team skills through training workshops and mentoring.
     
   • Promote a positive productive and inclusive work culture.
     

Requirements

Qualifications:

• Education:
  

  • A high school diploma or equivalent is required; a bachelors degree in business management or a related field is preferred.
    

• Experience:
  

  • Previous experience in a team coordination or administrative role is a plus.
    
  • Experience with project management team leadership or customer service is beneficial.
    

• Skills:
  

  • Strong organizational and time management skills.
    
  • Excellent communication and interpersonal skills.
    
  • Ability to multitask prioritize and manage several projects simultaneously.
    
  • Problemsolving and conflict resolution skills.
    
  • Proficiency in Microsoft Office Suite or other project management tools (e.g. Trello Asana or Monday.com).
    
  • Attention to detail and accuracy.
    

Personal Characteristics:

• Collaborative with the ability to work effectively with diverse teams.
  
• Motivated selfstarter with strong initiative.
  
• Patient and empathetic with a focus on team morale and wellbeing.
  
• Ability to work in a fastpaced environment and handle pressure calmly.
  
• Proactive with a strong sense of responsibility and ownership of tasks.
  

Benefits