Procurement Executive

Roles and responsibilities

Manage assigned IT spend categories of annual spend in excess of AED 5 million in line with the guidelines in the Policy, Co-ordinate with the UAE based and International Business Units, with their Business Finance & with Corporate Shared Services, Handle Procure 2 Pay operations on SAP/ Ariba for self-owned categories and on behalf of assigned team colleagues, Source and Develop new vendors, Manage assigned vendor relationships, Conduct Spend analysis, Conduct sourcing of IT projects consisting of software, hardware and maintenance.

What You Will Do

• Deliver Cost efficiency & more value for money
• Ensure to adhere the procurement process inline to Procurement policy.
• Effectively evaluates commercial proposal
• Source new and manage competitive vendors
• Ensure Operational efficiency
• Effective internal customer relationship management
• Reporting and Analytics
  

Required Skills To Be Successful

• Teamwork
• Attention to Details
• Flexibility towards work demand and meeting deadlines
• Multi-tasking & Ability to work under pressure in a fast-paced environment
• Enthusiastic and aggressive attitude with a positive mindset, willing to accept challenges
• Strong verbal and written English communication
• Arabic or other languages such as Hindi/Urdu are an added value
• Negotiations skills
• Stakeholder management skills
• Strong analytical skills
• Reporting skills
• Excellent planning, organizational, and time management skills
  

What Equips You For The Role

• A Full time Bachelor’s Degree or equivalent
• Any Procurement or Finance Certification is an added value
• Minimum 2 years’ experience in IT related Procurement/ Administration/ Finance
• Previous hands-on experience in dealing with vendors (quotations, payments, reconciliations)
• Knowledge of handing procurement operations on ERP and/or a P2P platform is desirable
• Proficient in use of MS Office Applications (Words, Excel, PowerPoint)
• Strong data analysis skills with ability to derive logical conclusions.

Desired candidate profile

1. Sourcing and Supplier Management

• Supplier Identification: Identify and evaluate potential suppliers and vendors for products, services, and raw materials required by the company.
• Supplier Negotiation: Negotiate contracts, terms, and prices with suppliers to ensure the best value for money while maintaining strong, long-term relationships.
• Supplier Performance Monitoring: Regularly assess supplier performance based on quality, delivery time, price, and compliance to ensure they meet company standards.
• Supplier Development: Work to develop and maintain strong relationships with suppliers, addressing issues and identifying opportunities for improvement.

2. Purchasing and Order Management

• Purchase Orders: Raise and process purchase orders (POs), ensuring they are accurate and aligned with business requirements.
• Inventory Management: Ensure that inventory levels are optimized, coordinating with inventory management teams to prevent shortages or excess stock.
• Order Follow-up: Track orders, ensuring timely delivery, and resolve any issues related to delayed shipments, stock-outs, or incorrect orders.
• Procurement Planning: Collaborate with internal departments (e.g., production, operations, finance) to plan and forecast future purchasing needs.

3. Cost Management and Budgeting

• Cost Control: Monitor procurement spending and ensure compliance with budgetary constraints. Look for opportunities to reduce costs without compromising on quality or service.
• Cost Analysis: Conduct market research and cost analyses to identify the most cost-effective solutions for procurement.
• Price Comparisons: Obtain quotes from different suppliers and evaluate pricing and delivery terms to determine the best deal.

4. Contract Management

• Contract Negotiation: Negotiate and finalize contracts with suppliers and service providers, ensuring that terms are favorable for the company.
• Compliance Monitoring: Ensure that all contracts adhere to legal requirements, company policies, and industry standards.
• Contract Renewal: Monitor the expiration of contracts and manage renewals or re-negotiations as necessary.

5. Vendor Relations and Communication

• Effective Communication: Maintain open lines of communication with suppliers to resolve issues, track orders, and ensure the timely delivery of goods and services.
• Conflict Resolution: Resolve conflicts with vendors regarding product quality, delivery times, or payment terms.
• Vendor Audits: Perform regular vendor audits to assess performance and compliance with contractual agreements.